Accounting Assistant/Bookkeeper

Job Overview

We are seeking a motivated and detail-oriented Assistant Bookkeeper to join our dynamic finance team. In this vital role, you will support the accurate and efficient management of financial records, ensuring compliance with accounting standards and organizational policies. Your energetic approach and passion for numbers will help streamline our bookkeeping processes, contribute to precise financial reporting, and support overall financial health. This role supports month-end and year-end closings, ensures compliance with North American accounting and tax regulations, and provides cross-functional support within the finance team. The position also acts as a backup for other finance team members.

Duties

• Assist in maintaining accurate general ledger entries using accounting software such as QuickBooks Online, Navision, Razor ERP, and Microsoft Dynamics 365
• Perform bank reconciliations and account reconciliations to verify the accuracy of financial data.
• Prepare and post journal entries, ensuring proper debits and credits in accordance with GAAP (Generally Accepted Accounting Principles).
• Support accounts payable and accounts receivable processes by reviewing invoices, processing payments, and tracking outstanding balances. Oversee AP and AR Support team members
• Manage employee expenses: validate G/L coding, verify receipts and supporting information, post to accounting, and process reimbursements.
• Conduct balance sheet reconciliations regularly to ensure all accounts are accurate and up-to-date.
• Assist with payroll processing, ensuring compliance with governmental regulations.
• Help prepare financial reports, including summaries of account activity and other documentation for internal or external review.
• Support month-end and year-end closing procedures by performing detailed account analysis and general ledger reconciliation.
• Support the preparation of monthly and annual filings with tax authorities and other regulatory bodies.
• Contribute to maintaining organized financial records and documentation for audit readiness standard operating procedures for assigned tasks.
• Support other finance team members with accounting-related inquiries, reconciliations, and data requests.
• Serve as backup for accounting colleagues during absences.
• Participate in finance department projects and initiatives aimed at improving processes, tools, and efficiency.
• Contribute to cross-team collaboration and knowledge sharing.

Qualifications

• Proven 3-5 years experience with bookkeeping or accounting roles, ideally within corporate or non-profit environments.
• Mandatory Proficiency in accounting software such as QuickBooks Online, Navision / Microsoft Dynamics 365, and Intermediate-level Excel.
• Strong understanding of fundamental financial concepts including double entry bookkeeping, debits & credits, journal entries, and general ledger accounting.
• Knowledge of GAAP standards and experience with balance sheet reconciliation and account analysis.
• Ability to perform bank reconciliations efficiently and support accounts payable/receivable functions effectively.
• Basic understanding of payroll processing, budget management, and financial Reports
• Proficiency with financial software and digital tools, with the ability to quickly learn new systems.
• Fluent in English (written and spoken).
• Ability to work independently, prioritize tasks, and make sound decisions under pressure while meeting tight deadlines.
• Must have quiet workspace at home or home office
• Strong problem-solving skills with excellent attention to detail.
• Positive, flexible, and service-oriented mindset with strong teamwork and communication abilities.
• Willingness to adapt to change and actively contribute to process improvements.
• Strong communication skills for collaboration across teams and clear documentation of financial data.

Job Type: Full-time

Pay: $32.00-$38.00 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• Vision care
• Work from home

Work Location: Hybrid remote in Etobicoke, ON