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Administrative Assistant/Receptionist

3 weeks ago

North York ON MB R, Canada Nuewal Full time

NUEWAL Inc. is a Canadian company dedicated to delivering innovative and high-quality cladding and façade systems. With a passion for architectural differentiation, NUEWAL Inc. has become a leader in the development of unique building envelope solutions. Our product portfolio includes premium cladding panels and façade solutions designed for both exterior and interior applications.

we are seeking an Administrative Assistant who will support both our office and warehouse operations by managing front-desk responsibilities while also handling a range of bookkeeping and administrative tasks. This role is ideal for someone who is organized, personable, and comfortable with accounting software and general office administration.

Key Responsibilities:

Accounting & Bookkeeping

  • Process accounts payable and receivable transactions
  • Assist with GST/HST return preparation under accountant supervision
  • Perform bank reconciliations and coordinate deposits
  • Maintain and balance financial records using QuickBooks
  • Process payroll accurately and on time
  • Prepare weekly, monthly, and annual financial reports
  • Perform routine invoice and PO reconciliations
  • Assist with preparation of tax returns and reconciliations of balance sheet accounts

Administrative & Reception Duties

  • Greet clients, suppliers, and visitors in a professional and friendly manner
  • Answer and direct phone calls, and manage the company's general email inbox
  • Ensure the reception and showroom area is always tidy and presentable
  • Provide administrative support to management and other departments
  • Order office supplies and monitor inventory levels
  • Assist with document preparation, customer quotes, contracts, letters, and invoices
  • Organize and support company events, tradeshows, and internal meetings
  • Maintain records of staff birthdays and company social functions
  • Run errands such as bank deposits when required

Sales & Marketing Support

  • Provide admin support to Sales and Marketing teams
  • Assist in coordinating sales processes and customer communications
  • Help prepare promotional materials, flyers, and event collateral

Requirements:

  • 2+ years of experience in a similar administrative/bookkeeping role
  • Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
  • Strong organizational skills and attention to detail
  • Excellent communication and interpersonal skills
  • Ability to multitask and prioritize in a fast-paced environment
  • Experience preparing financial statements and performing reconciliations is an asset
  • Comfortable working independently and as part of a team

What We Offer:

  • Competitive compensation
  • Supportive team environment
  • Opportunities for professional growth
  • Dynamic work environment with a variety of responsibilities

Job Types: Full-time, Permanent

Pay: $18.00-$20.00 per hour

Benefits:

  • On-site parking

Experience:

  • QuickBooks: 2 years (required)
  • SOS Inventory Management: 1 year (preferred)

Work Location: In person