Lead Accounting Clerk

7 days ago

Kingsville ON NY G, Canada Pearsall Marshall LLP Full time

Join Our Team

Pearsall Marshall LLP is a full-service Ontario law firm providing experienced legal advice in business, employment, property, estate law, and more. With offices in Leamington, Tecumseh, Windsor, and Kingsville, our lawyers are deeply connected to the communities we serve. Clients choose Pearsall Marshall for our commitment to clarity, responsiveness, and results.

If you bring accuracy, attention to detail, and strong organizational skills to accounting, we'd love to hear from you

Primary Responsibilities

  • Oversee day-to-day accounting tasks, including:
  • Real Estate accounting and transactions - processing purchase and sale closings, reviewing statements of adjustments, posting deposits and disbursements, managing trust ledgers, and ensuring timely payouts related to real estate files
  • Wills and Estates accounting and transactions - processing estate receipts and disbursements, maintaining estate trust ledgers, tracking executor and beneficiary payments, preparing estate accounting summaries, and ensuring compliance with trust and estate accounting requirements
  • Corporate accounting and transactions - processing corporate billings and retainers, recording corporate disbursements, managing trust and general retainers for corporate clients, and supporting corporate financial transactions
  • Routine tasks such as accounts payable, accounts receivable and billing
  • Oversee legal trust accounting, ensuring compliance and precision
  • Lead and oversee compliance with Law Society rules and internal procedures, including reviewing staff submissions for accuracy and following up to address and correct deficiencies
  • Monitor account balances and investigate and resolve discrepancies
  • Support month-end and year-end closing activities and reconciliations
  • Liaise with lawyers, legal assistants, and external vendors regarding financial matters
  • Assist with yearend, compliance reviews, and responding to information requests
  • Identify and implement process improvements to enhance efficiency and accuracy
  • Train and develop a staff member who possesses basic accounting knowledge and a strong eagerness to learn

Qualifications

  • Education:
  • Post-secondary education in accounting, finance, or a related field (e.g., diploma or degree)
  • Experience:
  • Minimum 5 years of progressive accounting experience, preferably within a law firm or professional services environment
  • Familiarity with Law Society trust accounting rules and compliance requirements

  • Experience handling real estate, wills & estates, and corporate accounting transactions is preferred

  • Technical Skills:

  • Proficiency in accounting software commonly used in law firms (e.g., Clio Manage, QuickBooks)
  • Strong knowledge of trust accounting, general ledger management, and reconciliations

  • Advanced skills in Microsoft Excel and other Microsoft Office applications

  • Core Competencies:

  • High attention to detail and accuracy in financial data processing
  • Strong organizational and time management skills, with the ability to prioritize and meet deadlines
  • Ability to lead compliance efforts and follow up on discrepancies with tact and firmness
  • Initiative to identify and implement process improvements and efficienTop of FormciesBottom of Form
  • Ability to train and support staff with a foundational knowledge of accounting

Position Details

  • Compensation: $50,000 – $60,000 with competitive benefits package
  • Hours: 37.5 hours per week Monday – Friday 8:30am – 4:30pm or 9am – 5pm
  • Location: Onsite at 1788 Division St N, Kingsville, ON N9Y 4G7

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