Receptionist/Office Services Clerk

7 days ago

Toronto ON ME G, Canada Marks & Clerk Full time

FIRM OVERVIEW

Marks & Clerk is one of the world's leading intellectual property firms (IP), with our first Canadian office being established in 1921. With a qualified team of seasoned patent and trademark associates, we offer a full spectrum of technical expertise on all aspects of intellectual property matters – patents, trademarks, designs and copyright. This includes strategic and commercial advice on portfolio management, licensing, enforcement and litigation, and due diligence and valuation of intellectual property

Through a global network of 15 offices in Canada, the UK (across eight cities), Europe and Asia, Marks & Clerk has long-established relationships with other trusted IP firms worldwide and a unique ability to secure IP protection for clients looking to safeguard their innovations in multiple jurisdictions. Our clients come from a diverse range of industries and include start-ups, small and medium sized businesses and large multi-national corporations who have long trusted us to deliver high quality, seamless and cost-effective services, both locally and globally.

We are currently seeking a Receptionist/Office Services Clerk for our Toronto office. The successful candidate will be the face of the firm for all visitors.

RESPONSIBILITIES

The Receptionist/Office Services Clerk is responsible for processing all mail, couriers etc., received into the office as well as ordering and maintaining office and kitchen supplies, catering and coordinating board room bookings.

The successful candidate will be responsible to:

· General reception duties such as greet visitors, clients, vendors to the office whether in person or via telephone.

· Arrange catering for in-house and/or client events on site.

· Maintain the boardrooms, including set up and clean up before and after meetings.

· Order and maintain inventory of office and kitchen supplies, shredding bins etc.,

· Scan and process mail received, following the firm's processes.

· Process outbound mail and couriers as needed.

· Scan and save into DMS/update Inprotech, paper files as directed.

· Other duties as may be assigned.

SKILLS AND QUALIFICATIONS

The successful candidate must have:

· Reception experience in a professional environment.

· Experience working in an electronic environment.

· Strong knowledge of MS Suite (Outlook and Word primarily).

· Ability to work in a fast-paced environment.

· Professional, resourceful, responsive, and positive work attitude.

· Keen eye for detail.

If you are interested in this opportunity, please submit your CV in confidence to -

Marks & Clerk Canada is an equal opportunity employer and will provide accommodations during the recruitment process upon request.

We are implementing a work-life balanced, hybrid arrangement for firm members to work both from home and at the office however the nature of this position is that it is required in the office 5 days a week.

We thank all applicants for their interest; however, only candidates under consideration will be contacted.

No agencies please.

Job Types: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Benefits:

  • Dental care
  • Extended health care
  • RRSP match

Work Location: In person

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