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Administrative Assistant

2 days ago

Kelowna, British Columbia, Canada Doane Grant Thornton Full time $45,000 - $48,000

Who we are
You know those big cities that still feel like small towns? Where everyone's friendly and helps each other out? That's like Doane Grant Thornton. Except here we're all professionals and there isn't a mayor or a general store. What we're trying to say is that we're a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That's what's most important to us. We're building a thriving organization that's purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

•       Working independently and within a team environment to support the client service staff to produce high quality client deliverables

•       Provide billing support using various Grant Thornton systems and in accordance with the terms of the engagement letter

•       Managing electronic and paper-based client files and compilations of tax returns

•     Format and assemble printed and electronic financial statements in compliance with Firm standards, ensuring a high level of attention to detail, proof reading, and ensuring timely delivery

•       Preparation of letters and reports using firm templates in compliance with Firm standards

•       Proof-read, review for quality and verify content before finalizing any client deliverables

•       Preparing hard files for clients based on requests from the external client service team and new client setup processes

•     Data entry and maintenance of paper and electronic files, in accordance with the Firm's document retention and destruction policies and procedures

•      E-filing as required

•      Scan documents and embed in electronic file

•      Participate in training and stay current with GT software

•      Assist in the preparation and submission of time and expense reports for the partner(s) supported

•      Organize information and maintain database for marketing purposes using our contact relationship management software

•      Plan and coordinate cost-effective and sometimes complex domestic and international travel arrangements and itineraries for individuals and groups

•     Entering and maintaining client data using Microsoft Dynamics 365 software

•     General administrative duties including, but not limited to: reception, filing, photocopying, scanning, faxing and mailing

Doane Grant Thornton
If you're a bit like us, you're driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts "we before me", where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you'll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that's when the magic happens

Want to learn more about who we are and how we live our purple every day? Read our colleagues' stories at

Think you've got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here's a few more boxes we're also hoping you can tick:

•      Strong Word Processing Skills

• to 4 years of administrative experience

•      Excellent data entry skills and high attention to detail with an aptitude for proofreading and suggesting alternatives

•      Excellent written and verbal communication skills

•      Ability to multi-task and prioritize

•      Exceptional client service mindset

•      Computer savvy – ability to learn and troubleshoot various computer programs

•      Knowledge of CaseWare and or Keystone and past experience in financial statement preparation an asset

•    Ability to work effectively under pressure

•    Takes initiative, takes direction and works well independently

•    Keen attention to detail, efficient and accurate

At Doane Grant Thornton we're focused on making a difference in the lives of our clients, our colleagues and our communities. That's our purpose. Or, as we like to say, living our purple.

What's in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more

Our special culture shines through when we have the opportunity to connect in person. That's why we're working in a model where teams are required to be together in the office 4 days per week.

Are you ready to Discover Your Purple?

At Doane Grant Thornton, we're committed to ensuring our compensation practices are fair, equitable and competitive. To get the conversation started, we're happy to share that our current base salary for this role ranges from $45,000-$48,000 in Kelowna. If this role is available in another location(s), the associated salary range in that location(s) may vary based on relevant factors, including geography.