Scheduling Coordinator

"Caring from the Heart Changes Everything"

Christian Values in a Senior Living Community: We provide exceptional care for seniors. Tabor is a vibrant community where everyone experiences respect, acknowledgement and care from the heart"

Job Summary:

At the direction of the Scheduling Lead, the Scheduling Coordinator carries out responsibilities in the following areas: managing all scheduling processes, HEU and BCNU contract interpretation, employee information tracking, and file creation and maintenance.

Duties and Responsibilities:

· Supervision of Department

o Ensures compliance with HEU and BCNU Collective Agreement, advises Human Resources of any non-compliance by staff.

o Creating and maintaining employee files such as names, addresses, phone numbers, availability for work, suitable work area and hours worked.

o Responsible for all aspects of staff scheduling for union employees at Tabor Home and Valhaven, and for all employees at Tabor Court.

o Notifies Human Resources of changes to employee status.

o Allocates and calls in relief staff to fill vacancies resulting from unfilled positions, vacations, leaves of absence and sick leaves in accordance with applicable collective agreements; distributes relief staff schedules to unit(s)/department(s) daily and bi-weekly.

o Receives and processes requests such as vacation, leaves of absence, overtime, and shift exchanges by preparing appropriate documentation, forwarding to appropriate authority for approval and notifying employees of any changes in schedules, approved or denied requests.

o Maintains timekeeping records for staff and submits to payroll; liaises with payroll regarding employee enquiries and adjusts as required.

o Ensures all scheduling and employee data is secured according to PIPEDA legislation.

o Undertakes necessary training and education, to be fully proficient working with the ComVida software program (EMS), to the point of gaining the ability to train new staff, and to complement role as main scheduler and gain ability to train new staff.

o All other related duties as assigned.

Qualifications:

Education, Training and Experience

· Graduate of an approved business certificate program.

· 2 years' experience in a similar role or equivalent education and training.

· Previous experience in using Scheduling Software is an asset.

· Knowledge of human relations related to federal and provincial legislation and regulations.

· Highly proficient computer skills including MS Excel, Word, and Outlook

· Previous experience using Scheduling Software (COMVIDA) is preferred.

· Experience working in a health care setting an asset.

· Knowledge of BCNU and HEU contracts is an asset.

· Good interpersonal skills with ability to deal with all types of people effectively.

Skills and Abilities

· Willingness to promote Tabor Village Mission and Values.

· Detail oriented with strong organizational skills.

· Excellent time management.

· Excellent communication skills, verbally and in writing.

· Ability to have positive attitude and agreeable to taking direction.

· Good interpersonal skills with ability to deal with all types of people effectively in person and over the telephone.

· Physical ability to carry out the duties of the position.

· Ability to manage stress and workplace change.

· Ability to be flexible.

· Ability to maintain confidentiality, use tact and diplomacy, and comply with all regulatory requirements.

· Demonstrated ability to attend work on a regular basis.

· Legally entitled to work in Canada.

· Ability to provide a clear Criminal Record Check.

Job Type: Casual

Pay: $26.49 per hour

Experience:

• health care staffing: 2 years (required)

Work Location: In person