HR & Scheduling Coordinator

1 week ago

Abbotsford, Canada Pro Vita Care Management Inc. Full time

HR & Scheduling Coordinator (PV3246) Job No: PV3246 Location: Abbotsford Employment Status: Full-time No. of Vacancies: 1 Closing Date: 27 Dec 2025 PST Location: 1919 Jackson St, Abbotsford, BC V2S 2Z8Schedule: Monday – Friday, 8:00am – 4:00pmSalary: Starting at $28/hourBenefits: Extended health & dental, vision, EAP, and professional development opportunities Position Overview We are seeking a proactive and organized HR & Scheduling Coordinator to support our busy and fast-paced care environment. In this role, you will handle day-to-day scheduling, support recruitment and onboarding, and provide frontline HR assistance to staff and managers. Your work will directly contribute to smooth operations and a positive employee experience across the site. If you enjoy working with numbers, coordinating schedules, and supporting a busy care team, we’d love to hear from you.  Key Responsibilities Coordinate and maintain schedules for full-time, part-time, and casual care staff, ensuring safe and adequate staffing levels at all times. Respond promptly to sick calls, vacation requests, shift changes, and last-minute coverage needs with accuracy and professionalism. Resolve scheduling conflicts and collaborate with managers to meet operational needs Support attendance management, performance documentation, and workplace investigations Prepare and process HR documentation—including employee files, WorkSafe claims, OH&S reports—and submit required forms to Head Office in a timely manner. Support recruitment by screening applicants, booking interviews, preparing hiring documents, and assisting with onboarding. Maintain organized and compliant HR and scheduling records, both digital and hard copy. Provide reception and general administrative support as needed to ensure smooth daily operations. Perform other related duties as assigned to support the HR and scheduling functions. Ideal Candidate Completion of a high school diploma (post-secondary education in HR, business, or accounting is an asset). Minimum 2 years of recent experience in scheduling and HR administration, ideally in a long-term care or healthcare setting. Experience working in a unionized environment is a plus. Accounting background or experience with payroll entry/reconciliation is an asset. Excellent computer skills with advanced proficiency in Microsoft Excel (e.g., formulas, pivot tables, data analysis) and strong Microsoft Word skills. Strong ability to multi-task, prioritize, and remain organized in a fast-paced, high-volume environment. Exceptional attention to detail and accurate data entry skills. Demonstrated critical thinking and problem-solving abilities, especially when resolving scheduling conflicts and responding to unexpected staffing challenges. Strong verbal and written communication skills in English. Our approach to care is compassionate, resident-centered, and team-driven, and we are committed to supporting the personal and professional growth of our employees. We foster a workplace where every team member can make a meaningful impact.

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