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Administrator, Support Services

2 weeks ago

Scarborough Village, Ontario, Canada Aecon Group Inc. Full time

Come Build Your Career at Aecon
As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, You Can Count On

  • Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
  • Integrity. We lead by example, with humility and courage.
  • Accountability. We're passionate about delivering on our commitments.
  • Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon We

  • Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
  • Believe in helping you build your career through our Aecon University and Leadership Programs.
  • Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
  • Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

What is the Opportunity?
Faster. Smarter. Safer.
This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is ready to become Canada's #1 utility construction provider and we're looking for an Administrator, Support Services to help us get there

Reporting to the Project Services Team Lead, the Administrator is responsible for supporting our Utilities Procurement team in all purchasing related activities. This person will also ensure the timely receipt of goods in SAP, as well as tracking deliveries and return of rental equipment. This position acts as a liaison between offices and field workers and must possess strong knowledge of procurement policies and procedures as well as bookkeeping knowledge.

What You'll Do Here

  • Assist with purchaser order adjustments.
  • Perform goods receipts in SAP upon delivery of goods and materials.
  • Perform acknowledgment of services rendered by subcontractors in SAP.
  • Manage rental trackers for tooling and equipment requirements.
  • Real time resolution of price, delivery, account assignment, material and service-related exceptions.
  • Maintains and organizes all related filing systems.
  • Manages and maintains Purchase Card transactions.
  • Manage invoice exception reports, find resolutions in order to remove obstacles and roadblocks from the procure to pay process.
  • Maintain vendor account statements, ensure all invoices have been received and actioned.
  • Maintain strong communication channel with the operations teams.
  • General Tool Hound administration including uploading and maintaining test reports and certifications.
  • Assist vendors/subcontractors with safety prequalification process.
  • Other procurement administrative duties as required.
  • Support the field for urgent purchases.
  • Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.

What You Bring To The Team

  • Ability to work independently and as part of a team, exercising judgment and initiative and involves multi-tasking.
  • Intermediate to Advanced level of Microsoft Outlook, Word, Excel.
  • Strong understanding of basic bookkeeping practices relating to invoices and credits.
  • Ability to ensure clean completion of three-way matching process.
  • Strong organizational and time management skills.
  • Strong ability to forge relationships both internally within different Aecon departments and externally with suppliers.
  • Technical understanding of SAP and the procure to pay process.
  • Ability to prioritize tasks and work under pressure.
  • Independent thinker capable of taking initiative and finding solutions for challenges.
  • Be a champion of inclusion and diversity.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.