Logistics Coordinator

About us

Company Overview:

Marsan Foods is a Canadian-owned food manufacturing company established in 1970. Located in Scarborough, Marsan specializes in producing high-quality frozen and prepared food products for the retail grocery, casual dining, healthcare, and airline industries. Our mission is to consistently deliver exceptional products while maintaining strong partnerships and ensuring operational excellence.

Role Summary:

We are seeking a detail-oriented and highly organized Logistics Coordinator & Production Planner to manage day-to-day logistics, production planning, demand forecasting, and inventory management. This position plays a critical role in ensuring seamless operations across production, supply chain, customer service, and logistics while supporting key stakeholders including buyers, sales, production managers, QA, and external partners.

Key Responsibilities:

Demand Planning & Forecasting:

• Analyze customer forecasts and historical sales data to prepare accurate annual forecasts aligned with the budget.
• Update and maintain forecast files based on customer projections and actual sales performance.
• Generate weekly inventory and sales vs. fulfillment reports to support data-driven decision-making.
• Create production and inventory plans for customer programs, including analysis of slow-moving and new items.

Production Planning & Scheduling:

• Develop and manage a six-week rolling production plan considering staffing, QA restrictions, inventory, maintenance, and inspections.
• Finalize production schedules in collaboration with buyers, production managers, and QA.
• Prepare and update the Super Schedule and input data into ERP system for MRP planning.

• Adjust plans and schedules in real-time to reflect changes in customer demand, equipment availability, or supply constraints.

• Logistics & Inventory Coordination:

• Coordinate outbound shipments and resolve delivery issues by working directly with carriers and customers.
• Evaluate finished goods inventory and ensure timely release based on QA holds, shelf life, and customer requirements.
• Plan and execute inter-warehouse stock transfers to meet demand.
• Track and reconcile finished goods inventory across 3PL sites using ERP/WMS systems .

Customer & Order Management:

• Audit and process customer purchase orders and shipment documentation (e.g., BOLs).
• Communicate with key customers regarding shipment schedules, order revisions, and shortages.
• Register new items and addresses in ERP/WMS systems and manage item setup in EDI platforms.

Export & Regulatory Compliance:

• Prepare documentation for export shipments including Annex H, A9, A1, Meat Certificates, and CFIA forms.
• Coordinate with QA and CFIA for approvals and shipment releases.
• Process shipment returns and execute mock recall procedures.

Reporting & Analysis:

• Create custom reports in Power BI and Excel (e.g., weekly/monthly sales, inventory performance, and customer-specific reports).
• Maintain master product lists and data integrity in ERP systems.
• Support leadership with data for budgeting, forecasting, and decision-making.

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as necessary to support the needs of the company.

Qualifications:

• College diploma in Supply Chain Management, Logistics, or a related field.
• 3–5 years of experience in logistics, production planning, or supply chain operations, preferably in food manufacturing.
• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint) and ERP/WMS systems.
• Strong analytical, problem-solving, and organizational skills.
• Excellent verbal and written communication.
• Ability to multitask in a fast-paced, schedule-driven environment.
• Experience with EDI systems, export documentation, and working with 3PL providers is an asset.

Job Types: Full-time, Permanent

Pay: $55,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• On-site parking
• Paid time off
• RRSP match

Ability to commute/relocate:

• Scarborough, ON M1L 4W2: reliably commute or plan to relocate before starting work (required)

Experience:

• plant management: 3 years (required)
• production management: 3 years (required)

Work Location: In person