Office Assistant

Salary Based upon qualifications and experience

About us:

Bay Builders is a vibrant and reputable construction company specializing in high-quality

craftsmanship. Our focus is on new residential design-build homes and major renovations.

Our team is enthusiastic, cooperative, and built on respect and trust. We are dedicated to

delivering excellence in every project, from new home construction to major renovations.

With a strong focus on organization and attention to detail, we ensure that every step of the

process—from building the vision, showcasing 3D models, selecting design details,

construction, to adding the finishing touches—is handled with care and professionalism. Our

passion lies in creating exceptional homes while fostering a collaborative and dynamic work

environment.

Position Overview:

We are looking for a motivated and detail-oriented Ofce Assistant to join our team. The

ideal candidate will be a quick learner with a passion for organization, efciency, and

teamwork. This role requires someone with construction knowledge who can support

multiple departments, ensuring smooth daily operations.

Responsibilities:

Administration Support:

• Assist the Design Lead with document preparations, organizing client selections, ling

and other assigned tasks.

• Assist the Financial Lead with clerical tasks such as ling, receipt reconciliation, general

organizing and other assigned tasks.

• Assist the Sales Manager with client selection, documentation, updating CoConstruct

and other assigned tasks.

• Manage incoming phone calls and assist with outgoing communications, including

emails, phone calls, and correspondence.

• Operate printers/scanners to create, copy and digitize documents as needed.
• Prepare reports, presentations, and other materials as directed.
• Support project coordination by communicating with team members and others when

necessary.

Office Management:

• Maintain a clean, organized, and professional office environment.
• Monitor inventory levels of office supplies and reorder as needed to ensure adequate

stock.

• Coordinate with equipment maintenance, and service needs.
• Organize and maintain les and records for easy access and retrieval.

Team Collaboration:

• Work closely with office team members and execute tasks efficiently and with precision.
• Communicate effectively to co-workers and clients.
• Take feedback constructively and implement it to improve performance.
• Collaborate effectively in a positive construction fashion.
• Maintain a professional and courteous attitude while working.
• Respect and respond to direction given by your supervisors.

Qualifications:

• Experience in office administration or a similar role, particularly in the construction

industry.

• Experience in technology and systems in order to handle tasks such as data entry,

document formatting, and communication.

• Proficiency in office software, such as Microsoft Office Suite, Adobe Express, .
• Strong communication skills, both written and verbal.
• Basic understanding of financial and sales processes is a plus.
• Familiarity with project management tools or construction management software is an

advantage. We utilize CoConstruct.

• Alignment with our company values, including teamwork, organization and attention to

detail.

Other reasons to join our team

• Positive and Collaborative Team Environment.
• Culture of Learning, Development, Autonomy and Decision Making.
• Year Round Work.

How to apply

To join our team, email your resume to We are looking forward to

hearing from you

Job Type: Full-time

Pay: $20.00-$28.00 per hour

Benefits:

• Paid time off

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: In person