Current jobs related to Executive Assistant - Toronto, Ontario - OntarioMD

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada WideAccess Full time

    Company DescriptionWideAccess is an innovative web accessibility platform focused on creating inclusive and compliant digital experiences. Designed for developers, teams, and agencies, the platform simplifies identifying, fixing, and managing website accessibility issues. Trusted by numerous companies, WideAccess is committed to making accessibility faster,...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Teneo Full time

    About Us:Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our...

  • Executive Assistant

    5 days ago

    Toronto, Ontario, Canada G88 Films Full time

    G88 FILMS is seeking a proactive and highly organized Executive Assistant to the CEO to provide comprehensive administrative and operational support for our growing film company. This role requires exceptional organizational, communication, and multitasking skills, as well as experience supporting executives in a fast-paced creative or corporate environment....

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Æ Labs Full time

    Company DescriptionÆ Labs is a creative technology company building unique apps and games at the intersection of art, design, and advanced technology. We focus on creating experiences that push boundaries, blend culture with innovation, and inspire a new generation of digital products. Learn more atRole DescriptionThis is a full-time remote role for an...

  • Executive Assistant

    7 days ago

    Toronto, Ontario, Canada Quantum Management Services Ltd. Full time

    Position:Executive Assistant & Project Coordinator - Global Consulting FirmLocation:Downtown Toronto (3 days in office, 2 days remote)Salary:Up to $90,000 base + bonus + annual salary reviewPerks:Employer-paid benefits, RRSP with contribution & matching, generous vacation, holiday closure, wellness allowance, true work-life balanceAre you anExecutive...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada People Corporation Full time

    The Executive Assistant provides high-level administrative and operational support to the Executive Vice President, Information Technology, and the President of our P&C segment. This role requires exceptional organizational, communication and interpersonal skills, sound judgment, and the ability to handle sensitive information with the highest level of...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada BioRender Full time

    About BioRenderAt BioRender, we're on a mission to accelerate the world's ability to learn, discover, and communicate science — transforming how knowledge is shared and making science open, collaborative, and easily understandable by all.We're shaping the future of science communication and are looking for talented individuals to help bring this vision to...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada Opulence Education Group Full time

    Job Title:Executive AssistantLocation:Primarily based in Toronto, must be available to travelDepartment:Executive OfficeReports To:COO, Academy of Learning Career College and Co-Founder, OEGEmployment Type:Full-TimeSchedule:Monday to Friday, 9am 5pm, evenings and weekends as neededSalary Range:$55,000 - $65,000/yrAbout UsOpulence Education Group is a...

  • Executive Assistant

    60 minutes ago

    Toronto, Ontario, Canada Staffworks L T D Full time

    Job DescriptionExecutive Assistant – Corporate AdvisoryJob SummaryWe are seeking a highly organized and proactive Executive Assistant to provide day-to-day administrative and operational support to a senior executive and leadership team within a corporate advisory environment. This role plays a key part in ensuring smooth operations, effective...

  • Executive Assistant

    1 week ago

    Toronto, Ontario, Canada Slalom Full time

    Slalom is a fiercely human business and technology consulting company that leads with outcomes to bring more value, in all ways, always. From strategy through delivery, our agile teams across 52 offices in 12 countries collaborate with clients to bring powerful customer experiences, innovative ways of working, and new products and services to life. We are...

Executive Assistant

2 weeks ago

Toronto, Ontario, Canada OntarioMD Full time $55,000 - $65,000

Executive Assistant

Contract (20 months)

The Executive Assistant provides administrative support to the Executive Director (ED), Client Services and Engagement; Chief Administrative Officer (CAO); and to the Peer Leader and Patient Leader programs.  The role includes scheduling meetings, conference calls and performs other activities for the CAO and ED.  The role also includes being the primary contact for Peer and Patient Leaders and handling the administration needs for these programs.

Reporting to the Executive Director, Client Services and Engagement, the Executive Assistant is responsible for:

Administrative Support:

  • Provide administrative support to the ED, Client Services & Engagement, and the Chief Administrative Officer (CAO)
  • Schedule meetings, conference calls, and MS Team sessions
  • Record meeting minutes and set up meeting rooms as required
  • Provide administrative support to the delivery of Client Services & Engagement (CSE) field programs including management of the CSE SharePoint page
  • Other duties as required by the ED and CAO
Administrative Support to the Peer Leader and Patient Leader Programs:
  • Primary contact with Peer Leaders (PL) and clinicians requesting a Peer Leader engagement, support communications and onboard new Peer Leaders - prepare/send/file contracts; support administrative activities related to resignations
  • Maintain the Roster, Engagement Log, materials, etc.
  • Process monthly invoices for the Programs and prepare semi and annual reports as required
  • Manage Peer Leader one-on-one engagements including for both the Virtual and In-Person two day Digital Health Conference
  • Work with the ED, Client Services and Engagement to develop the annual budget and monitor expenditures; provide costing to business cases for the Peer Leader advisory service
  • Maintain the Peer Leader Sharepoint page and provide input to PEERS application improvements and changes 
  • Support the development of training materials, videos, and support new Peer Leaders training on PEERS application, SharePoint, etc. as may be required
  • Support the ED, CSE and Chief Medical Office with Peer Leader and Patient Leader webinars and events; support the creation, dissemination of program materials (e.g. emails, website content, PowerPoint presentations, event materials) including on the Sharepoint page
  • Provide reports for the ED, Chief Medical Officer, Ministry of Health, and Finance when required

Finance Support:

  • Process monthly invoices as required to support programs 
  • Prepare monthly accrual reports and activity reports for programs as required
  • Process monthly VISA statements via Navision financial information system
  • Reporting - prepare summary information sheet for consultant invoices
  • Support other projects as required by the ED, Client Services and Engagement or CAO
Requirements that are important to us:
  • Post-secondary education in Business Administration or related field; or equivalent work experience.
  • 2-4 years of senior administrative experience gained in a professional office environment. 
  • Experience working with Financial Information Systems. Specific experience in Microsoft Navision or similar financial tool is an asset.
  • Experience planning large events e.g. understanding presentation needs, securing speakers.
  • Program management experience including ability to prepare monthly reports and budgets and to analyse, troubleshoot, and use critical thinking skills to deal with issues as they arise.
  • Excellent interpersonal skills and ability to work with teams across departments.
  • Ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial or sensitive nature.
  • Ability to meet deadlines and work under pressure in a professional manner and experience using project management skills.
  • Superior verbal & written communication skills.
  • Proficient Microsoft Office skills (Word and Excel) and able to learn new software programs and provide training to others.
  • Flexible and self-directed; ability to function productively in an unstructured & fast-paced environment and to lead projects.
Benefits we think you'll like:
  • Fun, friendly, and dynamic work environment with a passion for digital health.
  • Hybrid working model.
  • Base salary range of $55,000 - $65,000 annually; final compensation offered will be determined based on experience, skill set, education, training, and internal equity.
  • Fantastic opportunity to grow within the team and throughout the organization.
  • An organization recognized as one of the Best Places to Work in Canada for 2025 by HRD Canada.
  
How to Apply: 

We are excited to share this opportunity, which is for an existing vacancy of our ongoing search for great talent on our team. Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.

Interested candidates are invited to apply online through our careers page. Applications will be considered until January 2, 2026 at 4 pm. 

For further information, visit our website at We regret that only those selected for an interview will be contacted. OntarioMD is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.

We continue to encourage staff to follow the Public Health recommendations and stay up to date with their vaccinations.

All recruiting activities including interview and new hire onboarding will be conducted remotely. While we are doing our best to ensure reasonable response times, please expect potential delays.