Executive Assistant

3 days ago

Toronto, Ontario, Canada Quantum Management Services Ltd. Full time

Position:
Executive Assistant & Project Coordinator - Global Consulting Firm

Location:
Downtown Toronto (3 days in office, 2 days remote)

Salary:
Up to $90,000 base + bonus + annual salary review

Perks:
Employer-paid benefits, RRSP with contribution & matching, generous vacation, holiday closure, wellness allowance, true work-life balance

Are you an
Executive Assistant
who loves being closely involved in the business, not just managing a calendar?

Our client, a highly respected global consulting firm, is looking for a dedicated EA/Project Coordinator to support a senior leader and help drive key initiatives forward.

This is a role for someone who enjoys variety: you'll be the primary support to a busy executive and a key player in coordinating projects, meetings, and client-facing activities. If you're organized, resourceful, and enjoy being the person people rely on to make things happen, this could be a great next step.

What you'll be doing:
- Owning the executive's calendar, inbox, and priorities, ensuring they are always prepared and focused on what matters most.

  • Coordinating internal and external meetings, client calls, and presentations, including agendas, materials, and follow-ups.

  • Arranging complex travel, itineraries, and accommodations, and managing related expenses and budgets.

  • Providing support on strategic projects and business initiatives, including tracking action items and timelines.

  • Assisting with executive reports, presentations, and dashboards for leadership and client meetings.

  • Supporting culture and engagement efforts such as recognition initiatives, team events, and internal communications.

  • Planning and coordinating external events, conferences, and stakeholder engagements, including liaising with vendors and partners.

  • Acting as a point of contact for clients and internal stakeholders, ensuring a professional, polished experience.

What you bring:
- Experience as an Executive Assistant, Project Coordinator, or in a similar administrative/business support role

  • Background in a fast-paced, professional environment (consulting, financial services, professional services, or entrepreneurial/scale-up settings is an asset)

  • Strong organizational and project coordination skills - you're comfortable juggling multiple priorities and deadlines

  • Excellent written and verbal communication skills, with a polished, professional presence in client-facing situations

  • High level of discretion, judgment, and attention to detail

  • Post-secondary education in business, administration, or a related field is preferred

How to apply:
If this sounds like the right fit, please email a Word version of your resume to
Angelica Stewart at
with the subject line: Executive Assistant & Project Coordinator - Toronto.

REFER A PERM HIRE AND EARN UP TO $1,000 For more details, click here.

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