Payroll Specialist

Position Summary

The Payroll Specialist will be responsible for effectively performing payroll functions, including being liaison with third party payroll processing partner, benefit deduction processing, company/regulatory reporting, union reporting for the Company. The ideal candidate will have experience with union agreements and a comprehensive understanding of Canadian payroll regulations.

Responsibilities

• Act as the first point of contact for payroll-related inquiries and troubleshooting.
• Support full-cycle in-house biweekly payrolls, including coverage for other team members during vacation.
• Process payroll journal entries and reconcile accounts related to Canadian entities.
• Manage end-to-end payroll processing for employees, ensuring accuracy and compliance with Canadian laws and regulations.
• Maintain knowledge of union agreements, benefits, and compliance with all relevant external agencies.
• Process Records of Employment (ROEs) for Service Canada within deadlines.
• Submit payroll contributions to RRSP providers.
• Process final payrolls for terminations in alignment with government requirements and ensure accuracy and compliance with local labor laws.
• Maintain and process attendance records for payroll.
• Calculate statutory holiday pay as per applicable provincial standards.
• Ensure all monthly, quarterly, and annual payroll reports are filed accurately and on time (e.g., source deductions, union dues, WCB, WSIB, WCBC, EHT, etc.).
• Complete year-end payroll-related tasks, including preparation of T4 and T2200 forms.
• Compile and provide payroll reports to internal and external stakeholders as required.
• Support in various other payroll projects and duties as required.

Required Experience and Qualifications:

• Payroll Compliance Practitioner (PCP) designation is required with a minimum of 5 years of direct payroll experience.
• Strong knowledge of Canadian payroll laws, including regulations across multiple provinces.
• Experience with union payrolls.
• Familiarity with Canadian tax requirements, including statutory deductions and T4 processing.
• Proficiency in Microsoft Excel, Word, Outlook, and Teams.
• Experience with payroll software such as UKG, Ceridian, or ADP.
• Experience with implementing new payroll software would be consider an asset.
• Knowledge of web-based payroll processing systems.
• Strong organizational skills with the ability to manage high-volume workloads and meet deadlines.
• Excellent problem-solving skills to identify, resolve, and prevent payroll issues.
• Excellent verbal and written communication skills.
• Ability to build strong relationships and collaborate with colleagues and stakeholders.
• Customer-focused with a positive, high-energy attitude.
• Proven ability to work effectively in a team environment.
• Flexibility to adapt to changing priorities in a fast-paced setting.

Who we are

RESA Power is a dynamic, people first organization that prides itself on being the employer of choice in its industry RESA is fortunate to have an extraordinarily talented group of people who take pride in everything they do RESA Power has locations throughout the United States & Canada. We are a trusted service provider committed to ensuring the safety, performance, and compliance of electrical distribution systems. With a track record of long-term partnerships and excellence in customer experience for nearly a decade

Our Mission

Ensure reliable and safe mission-critical power across our customers' electrical infrastructure lifecycle.

Our Vision

To be the premier, first-choice, trusted provider in the US and Canada for critical power services and products by delivering the best customer and employee experience in the industry.

Core Cultural Competencies

We do it right

• We pride ourselves on our integrity and expertise. We don't cut corners.
• You perform job responsibilities safely, efficiently, and thoroughly all day, every day.
• You conduct yourself professionally, ethically, and honestly.
• You display sound judgment and decision-making skills. You avoid choosing courses of action that assume unreasonable risk to yourself or the Company.
• You are on time and preplan time off.
• You produce a quality product.

We are customer-driven

• Our number one concern is our customer and our long-term relationships with them prove our dedication.
• You approach job responsibilities with enthusiasm, professionalism, and in a customer focused manner.
• You promote goodwill by handling all contacts (example: coworkers, management, vendors, customers, etc.) with respect, courtesy, cooperation, attentiveness and follow instructions from management.

We focus on growth

• We are dedicated to growing the company and our employees.
• You understand and apply your knowledge of techniques, policy, procedures, equipment, and skills involved in the job.
• You seek out new assignments and assume additional duties.
• You seek to expand your abilities (certifications, continuing ed, OTJ experience, etc.).

We solve problems

• Every day is different, so we need to be innovative, decision makers, flexible and adaptable.
• You efficiently and thoroughly complete assignments.
• You perform work assignments independently.
• You propose new ideas and find better ways of doing things.

We get it done

• We are efficient, reliable and no nonsense. We work hard, but we also play hard.
• You follow through on commitments in a timely way.
• You produce easily understandable and accurate reports that meet customer and/or Company expectations.
• You actively listen. You seek advice and help as appropriate.
• You can effectively deliver messages to a variety of individuals (RESA employees, vendors, customers, etc.).

We build strong relationships

• Our leaders are servant leaders. We provide you with the support of a well-run company, but the connectedness of a family. We collaborate with each other and our customers.
• You collaborate to create the best solutions for each other and our customers.
• You build strong relationships within the team, across RESA departments and locations and with customers and vendors.

Additional Information

Travel: 0 to 5%

Physical Demands: Position is a desk position. Long periods of computer and/or phone work is required.

RESA Power is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.