Accounting Specialist

About Heavy

Heavy is a small, growing company of about 50 employees. We work closely with architects, artists, developers, and contractors to plan and build world-class art, architecture, and placemaking experiences. At Heavy, we thrive in a dynamic and fast-paced environment where everyone wears multiple hats and contributions are seen in everything we do.

The finance team plays a crucial role in supporting the entire business, making our work both impactful and highly visible. If you're looking for a role where you can make a real difference, gain broad experience, and grow alongside the company, this is the opportunity for you.

Our Culture

We take pride in being entrepreneurial, collaborative, and approachable. Our workplace is casual yet committed —we like to have fun, as shown by our quarterly company-wide teambuilding events, while also holding ourselves accountable for delivering results.

The Role

We are seeking an experienced Accounting Specialist to join our dedicated team. Reporting directly to the Controller, this role involves handling full-cycle accounts payable and receivable, month-end and year-end closing, and payroll support in a dynamic, project-based environment.

The ideal candidate will bring 5–7 years of accounting experience (including construction or project-based work), advanced ERP and Excel skills, and a detail-oriented, analytical mindset.

Accounting Specialist

Accounts Payable

• Oversee the full cycle of processing vendor invoices, including coding to appropriate GL accounts or projects, verifying approvals, and matching to purchase orders.
• Process vendor payments (EFT, wire, cheque) in accordance with agreed terms.
• Manage vendor holdbacks, ensuring accuracy and proper release based on contract requirements.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain vendor compliance records, ensuring valid and up-to-date WCB clearances, certificates of insurance, and credit applications are on file.
• Support reporting of AP metrics such as aging and outstanding commitments.
• Manage and prepare company credit card transactions for upload into the ERP system

Accounts Receivable

• Prepare and issue customer invoices in accordance with contracts and project milestones.
• Manage customer holdbacks, statutory declarations, and compliance documentation.
• Monitor AR aging and follow up on overdue accounts.
• Record deposits and reconcile AR subledger to GL.
• Provide AR reporting and support cash flow forecasting.

Month-end & Year-end Closing

• Execute month-end and year-end closing processes, including journal entries, accruals, and reconciliations.
• Perform weekly bank reconciliations to ensure accurate financial records
• Prepare balance sheet reconciliations. Identifying any corrective actions to ensure that balances accurately reflect the correct financial balances.
• Oversee and post depreciation for company assets, both tangible and intangible

General Accounting Support

• Generate weekly and monthly labor reporting for payroll and project tracking
• Provide support for time tracking within ERP and payroll platforms
• Ad-hoc requests as requested.

Knowledge and Skills:

• Bachelor's degree in Accounting, Finance, or a similar field is required
• Minimum of 5-7 years of relevant accounting experience, with at least 2 years in a construction or project-based environment
• Proficient in accounting software and ERP systems, with advanced Excel skills
• Experience with Jonas Construction software is considered a strong asset.
• Demonstrated ability to analyze complex problems, identify trends, and provide actionable recommendations.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment.
• Proactive and deadline-driven, with a strong focus on timely execution
• Excellent communication and interpersonal skills, with the ability to effectively collaborate across diverse teams.
• Analytical mindset with proactive problem-solving abilities.

Our Expectations:

In this role, accuracy, timeliness, and thoroughness are essential. Completing work carefully and meeting deadlines ensures the finance team can continue providing reliable support across the business, helping everyone succeed
together
.