Administrative Assistant

5 days ago

Halifax, Nova Scotia, Canada Aplin Full time

Join a top employer and advance your career. Aplin has partnered with a Halifax, NS-based company to hire an Administrative Assistant. This will be a 1-month contract with the potential for an extension 

Benefits & Perks:

  • Compensation: $20 to $23/hour.
  • Please note, this will be a fully on-site role at the client's Halifax, NS office.
  • Immediate Start.
  • Monday to Friday 8am to 4pm.

Responsibilities:

  • Work with Purchasers to get Purchase Orders submitted to vendors in a timely manner and in accordance with PO policy.
  • Set up new vendors in the system and communicate with vendors where needed.
  • Assist a team of 6 with administrative tasks.
  • Review invoices for accuracy and receive invoices through Oracle.
  • Work with the Accounts Payable team to get invoices processed in a timely manner and reach out to vendors for missing invoices or corrections when needed.
  • Regularly review how reports are being produced and maintained, looking for ways to streamline and improve efficiencies in reporting.
  • Answer and direct phone calls, take messages, and respond to inquiries.
  • Manage office supplies inventory and reorder as needed.

Qualifications:

  • A Degree or Diploma in Business, Accounting, or Administration is an asset.
  • Must be proficient in MS Office, including Excel, and with Oracle is an asset.
  • Must have over 3 years of Administration experience with some exposure to accounting (invoices, POs, AP, AR).
  • Must have excellent communication and multitasking skills.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

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