Executive Assistant

Wener Mgmt (A Division of WenerHouseMusic Inc.)

Pay: $60,000 (can be scaled with experience)

Type: Full-time (Contract, 12 months with renewal)

Location: Vancouver, BC (in-office)

Start Date: January 2026

Position: Executive Assistant

ABOUT US

Wener Mgmt is a dynamic and innovative artist management and event production company, representing high-caliber, internationally acclaimed touring and recording artists, with offices in Vancouver, BC and Toronto, ON. We are seeking a highly organized and detail-oriented Executive Assistant to join our Vancouver office.

THE POSITION

The successful candidate will serve as an Executive Assistant, reporting directly to the President while supporting the management team as needed. This is a full-time, in-office position.

KEY ADMINISTRATIVE RESPONSIBILITIES:

Scheduling, Calls, and Travel Management

• Manage multiple calendars for the President, team, and artists
• Set up conference calls, call times, and meetings with internal staff and external clients
• Schedule personal and professional appointments and meetings
• Record meeting minutes and distribute action items accordingly
• Coordinate and book travel, ensuring all travel protocols are met
• Manage travel rewards programs and track travel expenses

Inbox Management

• Handle incoming calls and emails in a prompt and professional manner
• Manage the President's inbox, including drafting and responding to correspondence as needed
• Prioritize and organize incoming communications to ensure timely follow-up
• Oversee general tech maintenance, computer backups, and junk mail checks

Document and File Management

• Draft and prepare official documents, memos, and reports as needed
• Organize financial files, track receipts, and reconcile credit card statements
• Maintain secure password logs and contact databases
• Organize information and paperwork, ensuring file systems are accurate and up to date

Office Management

• Maintain a clean and organized workspace
• Assist in creating and implementing office policies and procedures
• Support in event planning and coordination
• Ordering office supplies, stationary, and business materials
• Handle mailing, scanning, shipping, and photocopying
• Coordinate client and partner gifts and cards as needed
• Liaise with building management and vendors when required

Other Tasks

• Help manage President's work flow, task list, and personal endeavours as needed
• Collaborate on various projects and initiatives, providing administrative support as needed
• Assist with posting and and scheduling content on the company's social media channels
• Handle confidential information with discretion

SKILLS & EXPERIENCE REQUIRED:

• Minimum 3 years' proven experience as an Executive Assistant or similar admin role
• Exceptional organizational, time management, and multi-tasking skills
• Excellent written and verbal communication skills
• Ability to manage a high volume of tasks with strong attention to detail
• Proactive, resourceful, and solution-oriented under pressure
• Strong interpersonal skills and ability to work as part of a close-knit, energetic team
• Proficiency in MS Office, Google Workspace, Dropbox, and MacOS
• Technically proficient and quick to learn new software, tools, and digital systems
• High level of discretion and professionalism
• Availability outside regular office hours on occasion
• Experience or interest in the music industry is a strong asset but not required

HOW TO APPLY:

Please send resume and cover letter with subject line "Executive Assistant Application - [Your Name]" to by Friday, November 21, 2025.

Wener Mgmt is committed to equity and diversity, and strongly welcomes and encourages applications from Indigenous, Black and people of colour, women, persons with disabilities, people who are LGBTQ2S+, and people from other diverse communities.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Job Type: Full-time

Pay: From $60,000.00 per year

Work Location: In person