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Project Coordinator

2 weeks ago

Halifax NS BS N, Canada Bluedrop Training & Simulation Inc Full time

Bluedrop has partnered with SkyAlyne, the prime contractor, on the Future Aircrew Training (FAcT) Program for the Government of Canada. This is Canada's next generation pilot and aircrew training program for the Royal Canadian Air Force (RCAF).

The FAcT Program will transform how the RCAF trains its next generation of pilots and rear crew. Combining live flying, advanced simulations, and classroom learning, this long-term program ensures aircrew are fully prepared for future operations.

As part of the SkyAlyne Team, Bluedrop is responsible for the development and implementation of the courseware training, on-going maintenance and support of the courseware, and much more

Overview:

The Project Coordinator supports the planning, execution, and completion of projects across the organization. This role helps maintain project schedules, helps coordinate team activities, manages documentation, and ensures effective communication among stakeholders. The coordinator keeps projects organized and moving forward, enabling project managers and teams to focus on delivery.

Key Responsibilities:

Project Coordination

  • Assist in developing and maintaining project plans, schedules, and task assignments
  • Track project progress, deadlines, milestones, and deliverables.
  • Support project managers with project updates, change requests, and administrative oversight.

Communication & Stakeholder Support

  • Serve as a point of contact for internal teams and external partners.
  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Ensure stakeholders receive timely updates, documents, and course corrections as needed

Documentation & Reporting

  • Maintain accurate project documentation, including plans, status reports, risk logs, and issue trackers.
  • Prepare regular progress reports for leadership and project teams.
  • Organize and manage file repositories and ensure version control.

Project Controls

  • Monitor key project metrics such as budget usage, timelines, and resource availability.
  • Flag risks, issues, or schedule concerns and escalate to project managers.
  • Assist with procurement tracking, invoicing, vendor coordination, or financial forecasting where applicable.

Operational Support

  • Help onboard new project team members by coordinating access, tools, and project information.
  • Support process improvements, contribute to lessons learned, and help refine project workflows.
  • Perform general administrative tasks to assist in smooth project operations.

Qualifications

  • 1-3 years of project coordination or administrative support experience.
  • Post-secondary education in business, project management, or a related field (an asset).
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Proficiency with office productivity tools (e.g., Microsoft Office).
  • Experience with project management software (e.g., MS Project, Jira) is an asset.
  • Ability to manage multiple priorities and work in a fast-paced environment.

Job Types: Full-time, Permanent

Pay: From $60,000.00 per year

Benefits:

  • Casual dress
  • Dental care
  • Employee assistance program
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care
  • Wellness program
  • Work from home

Application question(s):

  • What are you hoping to find in your next role that you weren't experiencing in your most recent position?
  • We'd love to hear what motivated you to apply. What are your primary career goals right now, and what do you hope to achieve by joining our team?
  • This role requires a hybrid schedule (3 days in-office, 2 days remote). Can you confirm your ability and willingness to meet this attendance requirement?
  • To ensure we are aligned, what is your expected salary range for this type of role? Also, are there specific benefits (beyond standard health/PTO) that are a priority for you?
  • A Security Clearance is a requirement for this position. Do you currently hold one, or are you aware of any factors that might prevent you from obtaining or maintaining one?
  • Canadian citizenship or permanent residency is a requirement to obtain Government of Canada security clearance. Can you confirm that you have either citizenship or permanent residency?
  • Related to Government of Canada Security Clearance, have you spent any time outside of Canada in the last 10 years (not including short vacations)? If so, where, and roughly how long?
  • Can you give us an idea of your current availability, including your notice period at your current employer, and when you would be available to start if offered the position?
  • If we move forward with an interview, what days or general time slots are typically best for you in the coming week?
  • Bluedrop is deeply committed to fostering a diverse, equitable, and inclusive workplace for all employees. Your voluntary and confidential response to this question helps us measure the effectiveness of our DEI initiatives and recruitment strategies. If you wish to voluntarily self-identify as a member of an equity-seeking group(s), please use the space below. This includes visible minorities, those with disabilities, Indigenous people, women in underrepresented fields, and members of the 2SLGBTQ+ community.

Work Location: Hybrid remote in Halifax, NS B3S 1N2