Administrative Assistant

2 weeks ago

Mississauga ON LR K, Canada Arora Real Estate Full time

Administrative Assistant – Full Time (Permanent)

RE/MAX REALTY SERVICES

Location: Mississauga (On-site)

Hours: Monday to Friday, 9:30 AM – 6 PM and Casually required to work on some weekends.

*A personal vehicle is required

A top-performing team within RE/MAX Realty Services—is seeking a dedicated Full-Time Administrative Assistant to join our growing team long-term. This role supports a team of agents consistently recognized with prestigious awards including Chairman's Club, Diamond, Hall of Fame, Top 1% TREB, Top 30 Under 30 RE/MAX Canada, and Top 100 RE/MAX Canada & Worldwide.

A personal vehicle is mandatory for tasks such as dropping off signage, delivering feature sheets, meeting clients, and related errands.

WHO WE'RE LOOKING FOR:

You are someone who is:

  • Highly organized, adaptable, and a multi-tasker
  • A quick learner with a positive, solution-focused mindset
  • Able to work efficiently in a high-volume, fast-paced real estate environment
  • Detail-oriented, self-motivated, and able to work with minimal supervision
  • A strong communicator—both verbal and written
  • A team player who brings initiative, creativity, and professionalism
  • Able to take initiative in every work

A personal vehicle is mandatory for tasks such as dropping off signage, delivering feature sheets, meeting clients, and related errands.

Minimum 1 year of real estate admin experience is an asset. We provide extensive training.

QUALIFICATIONS

(Training provided for all areas below)

  • Knowledge of MLS systems (TRREB), MREB, MPAC, BrokerBay, WebForms, DocuSign, GeoWarehouse — an asset
  • CRM/database experience (KVCore, Top Producer, Referral Maker, etc.) — an asset
  • Ability to thrive in a fast-paced environment with strong attention to detail
  • Familiarity with social platforms (Instagram, TikTok, Facebook)
  • Strong proofreading, writing, and communication skills
  • Proficiency with: Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Docs, Sheets), Canva
  • Excellent phone etiquette and email communication

RESPONSIBILITIES

  • Provide administrative support to ensure smooth daily operations
  • Answer and direct calls, manage messages, and handle correspondence
  • Maintain organized electronic and physical filing systems
  • Perform accurate data entry and document updates
  • Handle confidential information with professionalism
  • Prepare and edit letters, reports, emails, and internal documents
  • Schedule meetings, appointments, and travel arrangements
  • Assist with weekly and monthly reporting
  • Order office supplies and source competitive pricing
  • Maintain and update contact lists, CRM entries, and team databases
  • Submit and reconcile expense reports
  • Support agents with listing preparation, signage drops, lockboxes, feature sheets, and client coordination

Please forward your cover letter and resume to We appreciate your time and interest in joining our team. Only selected candidates will be contacted.

THANK YOU.

Job Types: Full-time, Permanent

Pay: From $21.00 per hour

Expected hours: 40 per week

Benefits:

  • Mileage reimbursement
  • On-site parking

Work Location: In person

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