Facility Coordinator

6 days ago

Edmonton, Alberta, Canada Finning Full time $570,000 - $630,000 per year
Company:Finning CanadaNumber of Openings:1Worker Type:PermanentPosition Overview:Join Finning and play a key role in managing campus facilities and supporting employees with a safe, efficient, and well-maintained work environment. This position offers:

• A dynamic role focused on facility coordination and office administration.

• Opportunities to collaborate with vendors and internal teams to ensure smooth operations.

• Competitive compensation and comprehensive benefits.

As a Facility Coordinator, you'll oversee space management, supplier coordination, and general office administration for the campus. If you're organized, detail-oriented, and thrive in a fast-paced environment, this is a role for youJob Description:
  • Maintain office efficiency by planning and implementing hoteling systems, layouts, seating assignments, and equipment procurement.
  • Assess furniture needs based on space planning and employee requirements;
    • Liaise with vendors for warranty claims and service requests.
    • Maintain inventory of furniture assets and manage repairs or replacements.
    • Research, source, and purchase furniture in alignment with budget and design standards.
  • Collaborate with internal teams and external vendors to plan and execute office moves and relocations.
  • Manage recycling programs and update office signage.
  • Administer purchase orders and invoices for shared campus services.
  • Handle building maintenance issues and work with the onsite maintenance team.
  • Coordinate incoming and outgoing mail and courier packages with Branch Admin/Receptionist.
  • Liaise with facility management vendors for cleaning, catering, furniture, movers, security, shredding, and other services.
  • Manage security system access, configuration, training, card tracking, and troubleshooting.
  • Ensure safety plans for the campus are up to date and posted in coordination with the Environment, Health and Safety team.
  • Provide general administrative support and assist with ad hoc campus needs.

Day-to-Day Activities:

  • Oversee seating assignments and office layouts.
  • Respond to facility-related inquiries and resolve issues promptly.
  • Coordinate vendor services and ensure compliance with internal policies.
  • Support campus events and maintain a welcoming environment for visitors.

Requirements:

  • Minimum 3+ years' experience as an Office Manager, Front Office Manager, or Office Administrator.
  • Strong interpersonal and customer service skills with the ability to interact at all levels of the organization.
  • Excellent communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite; extensive experience with MS Office applications.
  • Certifications in project management, bookkeeping, or event planning are considered assets.

Important:

  • This position is based out of our Edmonton head office.
  • Permanent, full-time role.
  • Monday – Friday, 5x2 schedule.

If you're ready to ensure smooth facility operations and deliver exceptional support, apply today

At Finning, we prioritize creating a diverse and inclusive environment. We are proud to be an equal opportunity employer, and we actively encourage all individuals to express themselves and achieve their full potential. As a company, we continuously strive to enhance our outreach to individuals of all backgrounds and identities. We do not discriminate against applicants based on gender identity, race, national and ethnic origin, religion, age, sexual orientation, marital and family status, and/or mental or physical disabilities. Furthermore, Finning is committed to collaborating with and providing reasonable accommodations /adjustments to individuals with disabilities. If you require an adjustment/accommodation at any point during the recruitment process, please inform your recruiter.

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