Legal Assistant, Business Law

Our Edmonton office is looking for a legal assistant in our Business Law department. This is a role where you will work with a variety of our firm's team members and will be responsible for completing a variety of tasks for lawyers doing work in the practice area of business law.

You must understand the importance of confidentiality in a professional setting and have great attention to detail. You are organized and able to focus on the task at hand. Your ability to prioritize assists you in meeting deadlines. You are a team player and want to be a part of a great team.

Field Law is committed to upholding our core values of Collegiality, Integrity, and Professional Excellence, which serve as the foundation of our dedication to creating a high-quality, collaborative, and respectful environment for everyone.

Duties + Responsibilities

• Preparing, amending, and comparing letters and legal documents
• Answering calls, schedule appointments, book meetings, and handle administrative and business details
• Manage lawyer's electronic calendars
• Review correspondence (e-mail), co-ordinate the flow of information and respond to routine inquiries
• Overseeing the opening and closing of files
• Searches for title, registered documents and plans
• Registrations (transfers, caveats, restrictive covenants, postponements, discharges, change of address)
• Ability to obtain legal description using SPIN II map, municipal maps and county ownership maps
• Searches for corporations (provincial), societies, Part 9 companies, corporations (federal), limited partnerships and trade names
• Ability to locate documents in minute book (either physical or in ALF) to send to client when requested or as required to append as schedules to other documents (eg. Appending articles and bylaws as schedules to Officer's Certificates)
• Due diligence searches (including the following types of searches: property tax, bankruptcy, Bank Act, court (all levels and federal court), fire code, safety codes council, municipal compliance, elevator, boiler, expropriation, copyright, patent, environmental law centre, abandoned well, EASR, flood plain, WCB, employment standards, GST registration, etc.)
• Assistance with closing transactions (receipt and deposit of funds and sending funds (including by direct deposit or wire transfer), documents)
• Draft transmittal letters enclosing documents
• Draft reporting letter to client and statement of funds received and disbursed
• Preparation of electronic closing books (bookmarked pdfs)
• PPR Searches
• PPR certification to do registrations, discharges and postponements
• Provide back-up for other assistants in their absence
• Review and proofread outgoing documents to ensure they are correct and comply with legal procedures
• Access and use online legal resources
• Conduct searches
• Prepare and update closing books, minute books and/or applications
• Manage routine accounting procedures: billing including client follow up on outstanding A/R, cheque deposits/requests, lawyer's time entry, preparation and submission of expense reports, handling wires, trust funds, etc.
• Preparing engagement letters for new clients and coordinating with Compliance Department with respect to opening and closing of files
• Ensuring file management system is kept current
• Other tasks as assigned

Qualifications + Skills

• 2+ years of experience preferably working in the corporate/commercial law practice area
• Recognized 2-year Legal Assistant Diploma
• Advanced computer skills
• Strong word processing skills
• Strong analytical skills and problem solving with minimal supervision
• Ability to prioritize effectively and manage high pressure deadlines

Working Conditions

• Normal weekday office hours (35)
• Must have the ability to work in a fast-paced work environment

Qualified candidates are invited to submit a resume to