Front Office Coordinator

4 days ago

West Kelowna, British Columbia, Canada Rahat For All Foundation Full time

Job Summary

We are seeking a highly organized and professional Front Office Coordinator to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, managing administrative tasks with efficiency and a friendly demeanor. This role requires strong office experience, excellent communication skills, and proficiency in various software tools to support smooth daily operations in a fast-paced environment.

Duties

  • Greet visitors and clients in a courteous and professional manner at the front desk
  • Manage multi-line phone systems, directing calls appropriately and providing exceptional customer service
  • Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
  • Handle appointment scheduling, calendar management, and coordinate meetings
  • Maintain filing systems, both electronic and physical, ensuring documents are organized and accessible
  • Assist with clerical tasks such as proofreading, typing, and preparing correspondence
  • Support bookkeeping activities including basic bookkeeping and financial record keeping
  • Provide customer support by addressing inquiries promptly and professionally
  • Manage office supplies inventory and place orders as needed
  • Ensure the reception area is tidy and welcoming at all times

Qualifications

  • Proven experience in an office setting, preferably as a receptionist or administrative assistant
  • Strong computer skills with proficiency in Microsoft Office Suite, Google Workspace, QuickBooks, and data entry software
  • Excellent organizational skills with keen attention to detail
  • Outstanding phone etiquette with experience managing multi-line phone systems
  • Prior clerical or administrative experience in a medical or dental office is a plus
  • Ability to handle multiple tasks efficiently while maintaining professionalism under pressure
  • Strong organizational skills with the ability to prioritize effectively
  • Experience with bookkeeping or financial record management is desirable
  • Demonstrated ability to proofread documents accurately and maintain confidentiality of sensitive information

This position offers an opportunity to be an integral part of our administrative team, supporting daily operations while providing exceptional service to clients and visitors.

Job Types: Full-time, Permanent

Pay: $17.85-$26.72 per hour

Benefits:

  • Employee assistance program
  • Life insurance
  • Paid time off
  • RRSP match

Work Location: In person

  • Office Coordinator

    6 days ago

    Kelowna, British Columbia, Canada Ecora Full time

    Office Coordinator Location: Kelowna, BCPosition Type: Full-Time, Permanent About Ecora Ecora Consultants Ltd. is one of Canada's fastest-growing full-service consulting firms, driven by our commitment to excellence, innovation, and community. With a multidisciplinary team and offices across British Columbia, Alberta, and Ontario, we deliver integrated...

  • Office Coordinator

    6 days ago

    Kelowna, British Columbia, Canada Ecora Full time

    Office CoordinatorLocation: Kelowna, BCPosition Type: Full-Time, PermanentAbout EcoraEcora Consultants Ltd. is one of Canada's fastest-growing full-service consulting firms, driven by our commitment to excellence, innovation, and community. With a multidisciplinary team and offices across British Columbia, Alberta, and Ontario, we deliver integrated...

  • Office Coordinator

    6 days ago

    Kelowna, British Columbia, Canada ECORA Full time

    Office CoordinatorLocation: Kelowna, BCPosition Type: Full-Time, PermanentAbout EcoraEcora Consultants Ltd. is one of Canada's fastest-growing full-service consulting firms, driven by our commitment to excellence, innovation, and community. With a multidisciplinary team and offices across British Columbia, Alberta, and Ontario, we deliver integrated...

  • Office Coordinator

    6 days ago

    Kelowna, British Columbia, Canada Ecora Consultants Ltd. Full time

    Location:Kelowna, BCPosition Type:Full-Time, PermanentAbout EcoraEcora Consultants Ltd. is one of Canada's fastest-growing full-service consulting firms, driven by our commitment to excellence, innovation, and community. With a multidisciplinary team and offices across British Columbia, Alberta, and Ontario, we deliver integrated solutions in engineering,...

  • Project Coordinator

    2 weeks ago

    Kelowna, British Columbia, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...

  • Project Coordinator

    3 days ago

    West Kelowna, British Columbia, Canada ANR Construction Ltd Full time

    ANR Construction Ltd. Is looking for an experienced Project Coordinator or Jr. Project Manager to join our office team. If you are a driven self-starter with enthusiasm for a challenge and fit the listed requirements below, we encourage you to apply today As Project Coordinator or Jr. Project Manager, you will be working closely with the other Project...

  • Dental Treatment Coordinator

    2 weeks ago

    West Kelowna, British Columbia, Canada Westside Dental Centre Full time

    Job OverviewWe are seeking a dedicated and organized Treatment Coordinator to join our dental team. The ideal candidate will serve as a vital link between patients and providers, ensuring smooth communication, scheduling, and treatment planning. This role requires excellent interpersonal skills, leadership, attention to detail, and familiarity with dental...

  • Office Manager

    2 weeks ago

    Kelowna, British Columbia, Canada Minga Full time

    About MingaAt Minga, we're creating the Student Behaviour Platform schools can't imagine running without. We're on a mission to make school life run smoother and have fun while we're at it. We're a tight-knit team of curious, creative, and low-ego humans who genuinely enjoy working together. We care deeply about the work we do and the people we do it with,...

  • Sales Assistant

    6 days ago

    Kelowna, British Columbia, Canada Source Office Furniture Full time

    For the last 40 years, Source Office Furniture & Systems Ltd. has been offering the best value in high-quality office furniture throughout Canada. We pride ourselves in offering unsurpassed customer service and a collaborative team environment where every employee is a part of our success. We are a rapidly growing and dynamic company and are seeking...

  • Office Manager

    1 week ago

    Kelowna, British Columbia, Canada COGIR Real Estate Full time

    DescriptionCogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.For over 25 years, we have dedicated every day to the happiness of retirees.Human Focus – Creativity - ExcellenceWe're seeking individuals with a purpose and passion for...