Office Manager

About Minga

At Minga, we're creating the Student Behaviour Platform schools can't imagine running without. We're on a mission to make school life run smoother and have fun while we're at it.

We're a tight-knit team of curious, creative, and low-ego humans who genuinely enjoy working together. We care deeply about the work we do and the people we do it with, and that shows up in how we lead, collaborate, and celebrate.

Our culture is built on trust, ownership, and continuous learning. Whether you're working from our Kelowna HQ or remotely, you'll have the autonomy to do your best work, the support to grow, and the opportunity to make a real impact in the lives of educators and students.

The Role

We're not just hiring for a position, we're adding a teammate. Someone who wants to help build what's next, take real ownership, and grow with us along the way.

As the Office Manager at Minga, you'll be the heartbeat of our physical workspace and the person who makes our office feel like home. Reporting to the Director of People & Culture, you'll take full ownership of our environment- keeping everything running smoothly, welcoming, and thoughtfully organized. You'll oversee daily operations, manage the space end-to-end, and directly support the culture that makes Minga a place people genuinely enjoy coming to.

This is a hands-on role with meaningful impact: you'll shape how our team experiences the office every single day, lead key events and initiatives, and ensure our space scales as we grow.

What You'll Do

Office & Facility Management

• Take full responsibility and ownership for the physical space.
• Own the daily operation of the physical office space, ensuring it is always welcoming, secure, and fully operational.
• Manage all office maintenance and repairs, acting as the primary point of contact with building management to coordinate all maintenance, repairs, and access requests.
• Oversee all deliveries and visitors, including receiving packages and grocery orders, and managing the front door to minimize distractions for the team.
• Lead office improvement projects such as furniture setup, signage, minor renovations, and décor updates.
• Maintain all common areas (kitchens, lounges, meeting rooms) to be clean, organized, and professional at all times. Ensure storage rooms are consistently organized and accessible.
• Open and close the office each day, setting up workspace amenities (lighting,music, etc.) to create a welcoming environment.
• Support office expansion, space planning, and manage workspace organization, including new desk configurations and seating plans for new and current employees.

Supply & Resource Management

• Manage the office supply inventory and budget.
• Maintain well-stocked kitchens and beverage stations (snacks, coffee, drinks) and monitor all office supply levels, reordering as needed while staying within an approved budget.
• Track and report spending for office supplies, order requests, and events.

Events & Culture Support

• Supporting company culture through events.
• Coordinate all company events and gatherings in collaboration with the People & Culture team.
• Manage logistics for larger company events (e.g., summer party, holiday gatherings), including vendor coordination, A/V, event budgeting/expense tracking, RSVP management, and full setup/take down.
• Organize all smaller, in-office events (team lunches, happy hours), including ordering supplies, managing dietary restrictions, adhering to budgets, and coordinating all setup and cleanup.
• Be the main point of contact for all general day-to-day office needs and supply requests, both internally and externally.
• Contribute to maintaining a positive and collaborative company culture.

What We Require

• 1–3 years of experience in office management, workplace operations, hospitality, or facilities coordination. Experience in a fast-paced, people-centric environment is a big plus.
  
• Strong organizational and time-management skills, with the ability to juggle multiple moving pieces without dropping details.
• Comfort with physical tasks, including setting up furniture, carrying supplies, and managing light office repairs.
• Exceptional communication and interpersonal skills, both in-person and cross-team.
• Experience coordinating vendors, contractors, and building management.
• Events coordination experience — from team lunches to full company gatherings.
• Budget awareness and comfort tracking spending (supplies, vendors, events).
• Tech-savvy enough to manage office systems, ordering tools, calendars, and basic A/V setup.
  
  

Who You Are

• You have a true host mindset — you take pride in creating warm, welcoming, and polished spaces.
• You are positive, with a solutions-oriented attitude and have the desire to support and elevate company culture
• You take a high level of reliability and ownership — you're the first in, last out, and take pride in maintaining the space.
• You are hands-on, taking a proactive approach — you see what needs to be done and make it happen without being asked.
• You are excited to be in office– this is a five day a week in office
  role. 

How We Work (and What We Value)
Our values aren't just what we believe, they're how we show up every day:

Growth – Always learning, always evolving
Respect – Every voice matters
Integrity – Doing what's right, even when it's hard
Passion – Bringing energy and heart to everything we do

What You Can Expect at Minga

Flexible, Hybrid-First Work: Work in a way that works for you. Our hybrid model blends in-office collaboration days with the freedom of remote work. Some roles are fully remote, and we make sure our remote teammates are just as engaged, connected, and celebrated as those in the office.

Inclusive leadership: Monthly CEO Lunch & Learns, open Q&As, and transparent updates; our leadership team listens, acts, and keeps the lines of communication open

Culture of connection: Social events, virtual meetups, and 2 annual offsites to bring everyone together

Growth investment: We invest in you. With dedicated time and budget for growth, you'll have the freedom to explore, upskill, and expand your impact

Recognition that matters:  From Slack shoutouts to company-wide recognition we pause to celebrate progress

Perks with Purpose: 

• Equitable pay + transparency
• Flexible PTO (vacation + personal days)
• Health, dental, and vision benefits for you & your family
• Mental health and wellness support
• A team that leads with heart, values every voice, and loves what they do

Sound like your kind of place? Apply now, we'd love to meet you.

What You Can Expect From Us

At Minga, you're more than just an application, you're a real person with a story we want to hear. Every résumé is reviewed by a human on our team (no bots ghosting you here), and we make it our mission to keep you in the loop from hello to final decision.

We believe in clear communication, mutual respect, and making sure every candidate walks away feeling valued; whether we end up working together or not.

If this role feels like a fit, or even a maybe, hit that apply button. We're genuinely excited to learn more about you.

Let's build something meaningful together.