Events Coordinator

Location Address:

Number of Openings:

Pay:

Job Posting Description:

Casual Employment Opportunity - up to 9 months

This is an onsite role [#LI-Onsite]

Are you highly organized with high attention to detail and ability to manage multiple projects with competing priorities? Reporting to the Assistant Manager, Events, you will coordinate events and activations that engage customers and provides product knowledge in a socially responsible manner. This role drives the flawless execution of ticketed events that satisfy business objectives and Merchandising needs. This includes following a comprehensive event co-ordination process for multiple events with competing priorities and executing ad-hoc/time sensitive projects and overseeing them to successful completion within timelines.

If you enjoy working collaboratively with a wide variety of internal and external peers and partners to achieve business plan objectives, then this is the role for you

About the Role

• Responsible for seamlessly coordinating and implementing a variety of pre-assigned events and programs that reflect the LCBO brand and vision.
• Liaise with sponsors, vendors, venues, agents, suppliers, and internal marketing experts to help ensure events run smoothly and on budget.
• Leading project planning by tracking timelines and coordinating with cross-functional teams and stakeholders.
• Procure all goods and services required to execute approved event scope, which includes obtaining quotes, Special Occasion Permits (SOP), formal estimates, co-ordinate and arrange delivery of products, issuing purchase orders and processing all invoices.
• Track expenses, assist with account reconciliation, and prepare budget updates for the Manager's review.
• Provide event updates and assist with administrative tasks such as confirmation letters, supplier invoicing, contract tracking, and collection of sales data.
• Maintain event schedules, critical paths, and dashboards.
• Creating post-event reports by collecting data, summarizing outcomes, and providing recommendations for improvements.

About You

• Demonstrated expertise planning, coordinating, and implementing events and related post-secondary education.
• Project management experience, i.e., creating critical paths, managing budgets, securing stakeholder support.
• Demonstrated experience and proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Access), including ability to build financial spreadsheets and presentations from scratch.
• Ability to generate post-event reports with recommendations based on analysis of data.
• Excellent interpersonal and multi-tasking capabilities by managing conflicting demands & priorities with high level of attention to detail and meet tight deadlines.
• Excellent business communications (verbal and written) and the ability to sell the Events program to clients & customers.
• Ability to research and present information in both written and presentation formats.
• Ability to lift and carry items (e.g., props, bottles, cases), to stand for extended periods at events and ability to travel within the province with occasional overnight stays and the flexibility to work overtime hours, most often in the evenings and occasionally on weekend.
• Extensive customer service experience with demonstrated integrity, tact, and diplomacy skills.
• Knowledge of Retail Operations and successful completion of PK I–III would be an asset.

We offer a comprehensive suite of benefits, including access to an Employee & Family Assistance Program, a Defined Benefit Pension, discounts on products and services via Workperks, and much more.

There is a world of opportunities at the LCBO…

Join an organization where you can be challenged while achieving your true potential. A place where you can make a positive impact supporting Ontario business and communities. Discover a safe, healthy, diverse, inclusive, and accountable workplace where your wellbeing is our top priority. At the LCBO, your contributions are respected and valued. Be part of our journey as we invest in people and technology to transform an organization. There really is a world of opportunities at the LCBO.

Please submit your resume via Workday by 11:59pm on the deadline date. We appreciate your interest and advise that only those selected for an interview will be contacted.

The LCBO collects and uses the personal information you provide under the authority of the Liquor Control Board of Ontario Act, 2019, SO 2019, c 15, Sch 21, Section 3 and in compliance with the Freedom of Information and Protection of Privacy Act for the sole purpose of processing your job application.  When you click "Apply with LinkedIn" you are agreeing to share your information with our service providers engaged by us in connection with recruitment and human resources related activities.

If you wish to submit an application without sharing your information with LinkedIn, please visit the LCBO Careers website. If you have any questions concerning the LCBO's collection and use of personal information, please contact the Freedom of Information and Privacy Office.

Work Hours:

Union / Non-Union:

Job Posting End Date:

The LCBO is an equal opportunity employer and committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.