Office Coordinator

Job Description:

Kenpesq't is seeking a highly organized, detail-oriented Office Coordinator to join our dynamic, growth-focused team. This role is primarily focused on financial and accounting operations, while also supporting essential office administration functions. The Office Coordinator is central to ensuring accurate and timely financial management, effective communication with customers, vendors, stakeholders, leadership, and the Board of Directors, and the smooth day-to-day operation of the office.

Key Responsibilities:

• Manage accounts payable (AP) and accounts receivable (AR) in Sage Intacct, ensuring accurate invoice coding, processing, payment tracking, reporting, and reconciliations.
• Perform bank reconciliations and credit card reconciliations regularly.
• Monitor bank accounts for debits, credits, and discrepancies.
• Collaborate with accountants to ensure books are accurate and up to date.
• Prepare, file, and remit GST returns and ensure timely and accurate payment in accordance with regulatory requirements.
• Prepare, file, and remit WCB (WorkSafeBC) reports and payments, ensuring compliance with applicable legislation and reporting timelines.
• Prepare financial reports and assist with reporting to managers and the Board of Directors.
• Set up and maintain vendor accounts and ensure vendor records are accurate and current.
• Assist in budget planning and financial reporting.
• Serve as the primary point of contact for business inquiries and internal communication.
• Coordinate meetings, conferences, events, appointments, and travel arrangements.
• Maintain secure and organized storage of digital and physical documents.
• Prepare and distribute meeting agendas, minutes, reports, presentations, and other documents.
• Support document production, template development, formatting, and final quality assurance edits.
• Administer corporate safety programs and coordinate employee training sessions.
• Manage digital platforms, including LinkedIn, social media, and website content.
• Manage incoming and outgoing mail and packages.
• Conduct research, gather information, and prepare memos and briefs as needed.
• Ensure proactive management of office supplies and equipment.
• Perform other duties as assigned to support the team and office operations.
• Identify opportunities to use AI and other digital tools to automate routine tasks, improve reporting, and streamline office and accounting processes.

Experience:

• Minimum 5 years of relevant administrative experience, preferably in forestry, civil engineering,

project management, government, or construction sectors.

• Certificate or diploma in business administration or related field preferred.
• Strong experience with accounts payable, accounts receivable, reconciliations, and invoice coding.
• Expertise in Sage Intacct or similar accounting software.
• Proficiency with Microsoft Office Suite; familiarity with SharePoint, including lists and tools.
• Indigenous engagement experience or cultural sensitivity is an asset.

Skills & Abilities:

• Strong communication skills, both written and verbal.
• Friendly and professional attitude with strong interpersonal skills.
• High level of discretion and ability to handle sensitive information.
• Ability to work independently in a fast-paced environment with changing priorities.
• Excellent organizational and time management skills.
• Strong attention to detail

Kenpesq't offers a wide variety of perks, including:

• 35 hour work week.
• Employer-matched pension plan after three months.
• Extensive health and benefits package.
• Employee training opportunities.

About Kenpesq't:

Kenpesq't is the Shuswap Band's economic development corporation. Headquartered in Invermere, BC, we primarily focus on forestry operations, civil and earthworks construction projects, archaeology, and other industrial and environmental services. We conduct our operations safely and recognize that our people are our core asset. Growing economic opportunities through the expansion of our internal capacity and capabilities are key to our success. We are committed to balancing economic growth with responsible business. Our values include transparency, stewardship, and cultural heritage. We communicate openly, treat others with compassion and respect, and place emphasis on fairness and equity. Information related to the application process:

Please submit your resume and cover letter via email to with the subject line "Kenpesq't Office Coordinator Application – [Applicant Name]", or in person at the Kenpesq't office building located at 3A – 492 Arrow Road Invermere, BC V0A 1K2 .

This posting may remain open until a qualified candidate has been hired. Kenpesq't hires based on merit and is committed to employment equity. We value diversity and welcome all qualified candidates to apply. Employment and promotion of an Indigenous person or Shuswap Band member will be administered in a fair and reasonable manner and is consistent with the Canadian Human Rights Commission Policy on Aboriginal Employment Preference.

Job Type: Full-time

Pay: $26.00-$32.00 per hour

Expected hours: 35 per week

Benefits:

• Dental care
• Extended health care
• RRSP match
• Vision care

Work Location: In person