Receptionist/administrative Assistant

5 days ago

Invermere, Canada Family Dynamix Association Full time

Provide receptionist, clerical and secretarial support to the Executive Director, Director of Program Management, program counsellors and coordinators.

Operating Responsibilities

1. Reception duties:

- Answer the telephone; take and direct messages.
- Greet and direct clients and visitors to the centre; provide information about Family Dymanix Association’s services, and other community resources as necessary.
- Schedule appointments for the counsellors and intake coordinator as required, and maintain conference room bookings.
- Collect and open incoming mail and direct to appropriate persons. Ensure outgoing mail is delivered to the post office.

2. Clerical and secretarial duties:

- Ensure filing is up to date and that the filing system is well organized.
- Type and photocopy work prepared by the Executive Director, Director of Program Management and other office staff as required.
- Order office supplies on approval of the Executive Director and/or Director of Program Management.
- Maintain well-stocked, presentable front-end pamphlet racks by tidying, sorting and
ordering as necessary.
- Ensure that the system for backing up computer hard drives is followed on a daily,
weekly and monthly basis.
- Record all donations and provide receipts.
- Attend to other duties as may be requested by the Executive Director,
Director of Program Management or Director of Finance.

3. Administrative duties:

- Assist in the administration of Family Dymanix Association’s memberships by: completing procedures for new members, keeping the computer data base up to date, and monitoring fee payment.
- Assist in the administration of the resource library by: handling loans and returns
as required, monitoring overdue materials, and sending overdue notices and
invoices to delinquent borrowers.

**Job Type**: Casual

**Salary**: $22.05 per hour

Schedule:

- Day shift

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

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