Clerk, Administrative Services

Job Requisition ID: 11663

Position Status: Temporary Full Time

Position Type: Hybrid

Office Location: Toronto (ON); Halifax (NS)

Travel Requirement: Travel not required

Language Designation: English Essential

Language Skill Levels (Read/Write/Speak): ZZZ

Security Requirement: Reliability Status

Salary: Our salaries generally range from $ to $ and are based on qualifications and experience.

About CMHC

The work you do and the work we do together matters. We come to work every day with a common purpose: to contribute to a well-functioning housing system.

At CMHC, we hold ourselves accountable for our results and support our colleagues in their achievements. We thrive on collaboration, connecting across CMHC and involving the right people to get our work done. Our leadership style is guided by trust, where our leaders favour an adaptive approach based on the needs of their teams.

Join us and be part of a team that's committed to making a real difference and be part of something meaningful.

What's in it for you

We've got the purpose, the people and the perks you need for a fulfilling career. Here's the comprehensive and generous benefits you get when you're a contract employee:

• Accrued vacation.
• Annual individual performance bonus.
• Support towards your personal and professional growth with training, mentorship and more.
• An inclusive workplace culture and environment.

About the role

Join the Facilities Management team, in the Clerk, Administrative Services position. In this role, you will perform administrative duties, deliver a full range of administrative and/or client services to support efficient delivery of building services, security for corporate spaces and quality administrative services in a timely, cost-effective and solution-oriented manner.

This is a temporary position of a duration of 12 months.

What you'll do:

• Provide office administration, coordinate building services, assist in Health and Safety issues, provide security services to internal and external clients, and effectively answer a wide range of questions and requests via a variety of communication mechanisms.
• Provide organizational support such as scheduling restricted meeting rooms, mail, courier and Iron Mountain services.
• Monitor day-to-day activities, identifying and shifting priorities as required for individual or group projects. Anticipate, plan and undertake support services to ensure ongoing task, project and operational requirements are efficiently and effectively completed to provide seamless support to clients.
• Prepare and update inventory reports within the team. Conduct preliminary research and analysis of supplies and services of a procurement nature and provide recommendations, as required. Ensure all furniture, equipment and supplies are procured, maintained and returned in accordance with corporate policy.
• Manage a range of office services including requests from the Facility Management Portal and assists in coordinating office moves.
• Support new hires by organizing orientation materials, office space, telephone and IT set-up, parking and building passes. Provide standard guidance and support to colleagues through training/coaching in own area.
• Liaise with IT and Administrative Services (N.O.) to ensure functional workspaces and equipment and supports the roll out of IT enhancements and assist in providing training as appropriate.

What you should have:

• A post-secondary education or certificate in office administration or office management.
• Experience can be acquired through the studies, work experience or volunteer activities.
• Proven interpersonal skills (tact, judgment, diplomacy, professionalism, political sensitivity) and the ability to communicate effectively.
• Working knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Organizational skills and the ability to juggle multiple priorities concurrently.

Posting closing date: Note, the competition will remain active until filled.

Our commitment to diversity, equity, and inclusion

We're committed to employment equity and encourage women, Indigenous Peoples, persons with disabilities, veterans and persons of all races, ethnicities, religions, abilities, sexual orientations, and gender identities and expressions to apply. We also welcome applications from non-Canadians who are eligible to work in Canada.

CMHC is an inclusive workplace where diversity of thought – and of people – are recognized, valued, and considered essential to achieving our mission.

Learn more about our commitment to diversity and inclusion

What happens after you apply

We know that applying for a new job can be both exciting and daunting, and we appreciate your effort. Learn more about our hiring process. If you are selected for an interview or testing, please advise us if you require an accommodation.

If you applied before and you were not successful don't worry – we're always posting new positions, so don't hesitate to give it another shot. We're excited to see what you bring to the table this time around