Food & Beverage Administrator

7 days ago

Whistler, British Columbia, Canada Nita lake Lodge Full time

Food & Beverage Administrator - Nita Lake Lodge Resort & Spa

We are seeking a highly organized and detail-oriented Food & Beverage Administrator to support the effective and efficient operation of our Food & Beverage department. This role plays a key part in supporting our leaders, ensuring accuracy in administrative processes, and helping maintain smooth day-to-day operations across all outlets.

Key Responsibilities

Food & Beverage Administration

  • Provide administrative support to the Director of Food & Beverage, outlet managers, and supervisors
  • Audit and update departmental schedules, event calendars, and staffing rosters
  • Assist with preparation of financial reports, budgets, and payroll submissions
  • Coordinate internal communications including memos, meeting agendas, and team updates
  • Manage inventory tracking, office supply orders, and departmental forms
  • Process invoices, purchase orders, and vendor communications
  • Audit recipe and costing upkeep, including POS integration
  • Assist with menu updates, formatting, printing, and version control
  • Support month-end and bi-monthly inventory procedures
  • Assist with recording tips and verifying accuracy in alignment with company policy
  • Support development and maintenance of training materials and SOPs
  • Maintain compliance documentation (health & safety logs, certifications, records)
  • Liaise with HR to support onboarding and maintain employee documentation
  • Support and manage operational software tools (e.g., Teams or similar platforms)
  • Manage Food & Beverage platforms including Margins Edge, 7Shifts, AnyDay, Silverware
  • Support POS system and payment device administration including setup, configuration, updates, and troubleshooting

Accounting Administration

  • Assist with accounts payable including receiving, approving, and processing invoices; preparing payments; reconciling vendor statements; and communicating with vendors
  • Support finance with accounts receivable processes including sending invoices and receiving payments

Qualifications & Experience

  • Previous administrative or accounting experience, ideally within hospitality or Food & Beverage
  • Strong organizational skills with excellent attention to detail
  • Proficient in Microsoft Office and administrative systems; experience with POS or inventory software is an asset
  • Strong communication skills with the ability to support multiple stakeholders
  • Ability to manage priorities in a fast-paced environment
  • Professional, reliable, and solutions-focused approach to work

Why Join Our Team?

  • Competitive hourly compensation
  • Supportive and collaborative work environment
  • Opportunity to be part of a dynamic hospitality team contributing to an exceptional guest experience

Job Types: Full-time, Permanent

Pay: $23.00-$28.00 per hour

Expected hours: 32 – 40 per week

Benefits:

  • Company events
  • Discounted or free food
  • Extended health care
  • On-site parking
  • Wellness program

Application question(s):

  • Do you have previous administrative or accounting experience (such as payroll support, accounts payable/receivable, or financial reporting)?
  • Have you worked with a POS system or supported POS administration (such as setup, troubleshooting, menu updates, or payment devices)?
  • Do you have experience working in Food & Beverage, hospitality, or a similar operational environment?
  • Are you available to work 4–5 days per week, including occasional flexibility based on business needs?
  • Do you currently have secure housing in Whistler or the surrounding Sea-to-Sky area for at least the next 12 months?

Work Location: In person

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