Food & Beverage Administrator

**Food & Beverage Administrator - Nita Lake Lodge Resort & Spa**

We are seeking a highly organized and detail-oriented Food & Beverage Administrator to support the effective and efficient operation of our Food & Beverage department. This role plays a key part in supporting our leaders, ensuring accuracy in administrative processes, and helping maintain smooth day-to-day operations across all outlets.

**Key Responsibilities**

**Food & Beverage Administration**
- Provide administrative support to the Director of Food & Beverage, outlet managers, and supervisors
- Audit and update departmental schedules, event calendars, and staffing rosters
- Assist with preparation of financial reports, budgets, and payroll submissions
- Coordinate internal communications including memos, meeting agendas, and team updates
- Manage inventory tracking, office supply orders, and departmental forms
- Process invoices, purchase orders, and vendor communications
- Audit recipe and costing upkeep, including POS integration
- Assist with menu updates, formatting, printing, and version control
- Support month-end and bi-monthly inventory procedures
- Assist with recording tips and verifying accuracy in alignment with company policy
- Support development and maintenance of training materials and SOPs
- Maintain compliance documentation (health & safety logs, certifications, records)
- Liaise with HR to support onboarding and maintain employee documentation
- Support and manage operational software tools (e.g., Teams or similar platforms)
- Manage Food & Beverage platforms including Margins Edge, 7Shifts, AnyDay, Silverware
- Support POS system and payment device administration including setup, configuration, updates, and troubleshooting

**Accounting Administration**
- Assist with accounts payable including receiving, approving, and processing invoices; preparing payments; reconciling vendor statements; and communicating with vendors
- Support finance with accounts receivable processes including sending invoices and receiving payments

**Qualifications & Experience**
- Previous administrative or accounting experience, ideally within hospitality or Food & Beverage
- Strong organizational skills with excellent attention to detail
- Proficient in Microsoft Office and administrative systems; experience with POS or inventory software is an asset
- Strong communication skills with the ability to support multiple stakeholders
- Ability to manage priorities in a fast-paced environment
- Professional, reliable, and solutions-focused approach to work

**Why Join Our Team?**
- Competitive hourly compensation
- Supportive and collaborative work environment
- Opportunity to be part of a dynamic hospitality team contributing to an exceptional guest experience

**Job Types**: Full-time, Permanent

Pay: $23.00-$28.00 per hour

Expected hours: 32 - 40 per week

**Benefits**:

- Company events
- Discounted or free food
- Extended health care
- On-site parking
- Wellness program

Application question(s):

- Do you have previous administrative or accounting experience (such as payroll support, accounts payable/receivable, or financial reporting)?
- Have you worked with a POS system or supported POS administration (such as setup, troubleshooting, menu updates, or payment devices)?
- Do you have experience working in Food & Beverage, hospitality, or a similar operational environment?
- Are you available to work 4-5 days per week, including occasional flexibility based on business needs?
- Do you currently have secure housing in Whistler or the surrounding Sea-to-Sky area for at least the next 12 months?

Work Location: In person