Executive Assistant/Immigration Operations

1 week ago

Toronto, Ontario, Canada Zerega Consulting Full time

Our client, a team of Canadian and U.S. lawyers focused on business law, immigration, and trust & estates, is seeking an Executive Assistant/Immigration Operations to join their Toronto office.

This role is ideal for someone with at least one (1) year of experience as an Executive Assistant, Legal Assistant, or U.S. or Canadian Immigration Law Clerk (or closely related, lateral position).

This position will provide comprehensive administrative, operational, and organizational support to the Director of Immigration and ensure the smooth execution of legal and operational processes by managing documentation, coordinating daily activities, and improving workflow efficiency. The ideal candidate is detail-oriented, proactive, and skilled at balancing multiple priorities in a fast-paced professional environment. This role requires the handling of highly confidential information with professionalism and discretion.

Responsibilities:

  • Preparing meeting agendas, presentations, and reports for internal and external use;
  • Maintaining and updating operational databases, spreadsheets, and performance reports;
  • Assisting the Director in monitoring and updating budgets, expenses, and purchase orders, in collaboration with finance teams;
  • Liaising with vendors, suppliers, and internal teams to ensure efficient operations;
  • Assisting with onboarding, HR coordination, and internal communications;
  • Coordinating daily business operations across departments;
  • Organizing and preparing submissions for various government petitions and applications;
  • Assisting in the client intake process and responding to client inquiries through email and telephone; and preforming various administrative duties, as required.

This is a unique opportunity to make a meaningful impact, see the positive outcomes of your contributions, and play a key role in driving the firm's ongoing success. Our client offers strong work-life balance and flexibility. If you're looking for a position where you can continue adding value and experience significant growth, this is the perfect opportunity for you

About Zerega Consulting

Zerega Consulting is a woman-owned and managed legal recruiting and consulting company. Founded in 2003, their boutique search firm caters to attorneys at all levels from managing partners to associates throughout the United States.

  • Executive Assistant to Chief Executive Officer

    1 week ago

    Toronto, Ontario, Canada Skills for Change Full time

    JOB DESCRIPTIONJOB CLASSIFICATION: Executive Assistant to the CEOPROGRAM/DEPARTMENT: Executive OfficeCOMPANY: Skills for ChangeHOURS: 35 hours per week (Monday to Friday with occasional evening/weekend hours)CONTRACT TYPE: Indefinite (Non-unionized)REPORTS TO: Chief Executive OfficerSTART DATE: ImmediatelyAPPLICATION DEADLINE: Open Until...

  • Canada Immigration through the Physicians dedicated pathway

    1 week ago

    Toronto, Ontario, Canada Guru Immigration Solutions Full time

    OverviewWe are seeking a dedicated and experienced Physician to join our healthcare team. The ideal candidate will provide comprehensive patient care across various settings, including hospital, outpatient, and home care environments. This role offers an opportunity to utilize your medical expertise in a dynamic and collaborative setting, ensuring...

  • Immigration Lawyer

    1 week ago

    Toronto, Ontario, Canada Fragomen Full time

    Job DescriptionAbout the Role:Our Toronto office is seeking an experienced Immigration Lawyer with excellent communication skills who, effectively collaborates and supports their clients in a constantly changing landscape of Canadian business immigration. A career as a Business Immigration Lawyer at Fragomen gives you the opportunity to work with a smart,...

  • Immigration Lawyer

    1 week ago

    Toronto, Ontario, Canada Caravel Law LLP Full time

    Are you looking to have control over your schedule? We offer a better way of life without sacrificing interesting work and professional fulfilment.What our firm does have is a team of highly experienced and skilled lawyers with the most in-house/in-company experience in the country, offering first-class business legal counsel either on-site or off-site, on a...

  • Immigration Coordinator, Global

    7 days ago

    Toronto, Ontario, Canada KPMG Full time

    Overview At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.   We are currently searching for an experienced Immigration Coordinator to join the Global Immigration practice at KPMG. The Immigration Coordinator is responsible for...

  • Senior Manager, Immigration

    1 week ago

    Toronto, Ontario, Canada RBC Full time

    Job DescriptionWhat is the opportunity?The Senior Manager, Immigration is a leader on Global Mobility's Senior Management team. This role oversees a team, and reports to the Senior Director, Head of Global Mobility.In addition to working as part of the leadership team, the Senior Manager, Immigration will implement best practices immigration planning,...

  • Senior Business Immigration Analyst

    1 week ago

    Toronto, Ontario, Canada Fragomen Full time

    Job DescriptionAbout the Role: Fragomen's Senior Business Immigration Analyst position will provide you with the opportunity to make an immediate impact on our business, as well as offer training, development, and long-term growth opportunities.  Fragomen's exclusive focus on immigration means you will work in an exciting, dynamic, and challenging...

  • Executive Assistant and Operations Lead

    2 weeks ago

    Toronto, Ontario, Canada CLEAResult Full time $34 - $41

    At CLEAResult, we lead the transition to a sustainable, equitable, and carbon-neutral energy-efficient future for our communities and our planet. We do that by creating a people-first culture built on trust, accountability, and transparency; where every employee – regardless of position, role, or identity is treated with respect and given an equal chance...

  • Executive Assistant

    2 days ago

    Toronto, Ontario, Canada G88 Films Full time

    G88 FILMS is seeking a proactive and highly organized Executive Assistant to the CEO to provide comprehensive administrative and operational support for our growing film company. This role requires exceptional organizational, communication, and multitasking skills, as well as experience supporting executives in a fast-paced creative or corporate environment....

  • Senior US Business Immigration Analyst

    4 days ago

    Toronto, Ontario, Canada Fragomen Full time

    Job DescriptionAbout the Role: Fragomen's Senior Business Immigration Analyst position will provide you with the opportunity to make an immediate impact on our business, as well as offer training, development, and long-term growth opportunities. Fragomen's exclusive focus on immigration means you will work in an exciting, dynamic, and challenging atmosphere...