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Executive Assistant and Operations Lead

2 weeks ago

Toronto, Ontario, Canada CLEAResult Full time $34 - $41

At CLEAResult, we lead the transition to a sustainable, equitable, and carbon-neutral energy-efficient future for our communities and our planet. We do that by creating a people-first culture built on trust, accountability, and transparency; where every employee – regardless of position, role, or identity is treated with respect and given an equal chance to thrive.

Additionally, you will enjoy:​

• Medical, Dental, and Vision Insurance with company premium assistance​

• Life, AD&D, and long-term disability coverage paid for by the company​

• RRSP company match ​

• Paid vacation, sick and personal time​

• Paid company holidays​

• Paid Volunteer Time; giving back to our communities is important to us​

• Employee Referral Bonus Program​

• Employee Recognition Program – convert your recognition points into gift cards​

• Employee Assistance Program – offers benefits to help you manage daily responsibilities​

• Access to training opportunities to advance further in your career

Job Description

Candidates must reside in GTA and be able to work a hybrid schedule (on-site and remote) to be considered.

We're looking for a highly organized, resourceful, and proactive Executive Operations Partner to support our Canadian leadership team. This hybrid role blends elements of Executive Assistant, Operations Manager, and Chief of Staff, offering a unique opportunity to shape the employee experience, streamline operations, and amplify our regional impact.

This position is based in Toronto and will primarily support the Toronto office, with occasional coordination across our Canadian locations.

Executive Support

  • Provide expert calendar management for Canadian leadership, specifically SVP, ensuring smooth scheduling, prioritization, and time optimization.
  • Oversee full-cycle travel management for Canadian SVP, including itinerary development, logistics, and contingency planning.
  • Create high-quality PowerPoint presentations for Canadian leadership and broader regional initiatives.
  • Draft polished, professional communications on behalf of Canadian leadership & the region, ensuring clarity, tone alignment, and consistency.

Office & Operations Management

  • Manage the day‑to‑day operations of the Toronto office to maintain a welcoming, productive, and well-functioning workplace.
  • Support other Canadian offices as needed to ensure alignment, continuity, and operational excellence across regions.
  • Coordinate closely with the centralized facilities team on office moves, renovations, and space planning.
  • Serve as the primary point of contact for any facilities issues arising across our Canadian offices, ensuring timely communication and resolution.

Events & Culture

  • Lead planning and execution for client and internal events, ensuring memorable, well-organized experiences that reflect our brand and culture.

Marketing & Digital Presence

  • Manage website updates and administration for the Canadian region to keep content timely and relevant.
  • Oversee LinkedIn page administration, including drafting posts and supporting digital engagement efforts.
  • While this ideally transitions to the centralized marketing team, current responsibilities include managing much of the Canadian presence.

Who You Are

You thrive in a dynamic environment, enjoy wearing multiple hats, and love being the person who keeps everyone and everything running smoothly. You're a team player with strong communication skills, high professionalism, and a passion for creating order, elevating operations, and supporting senior leadership. Your ability to balance strategic tasks with polished execution will make you an invaluable partner to the region.

Compensation Range:

CAD $ $41.00 / hour + annual bonus potential

Compensation Range

$ $43.70

Currency

CAD

Type

Hourly

Any offered salary is determined based on internal equity, internal salary ranges, market data/ranges, applicant's skills and prior relevant experience, certain degrees and certifications (e.g. JD/technology), for example.

CLEAResult does not provide sponsorship of any kind. Successful hires must pass pre-employment checks.

Equal Opportunity Employer

As an Equal Opportunity Employer, we are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, national origin, marital status, age, sex, gender identity, sexual orientation, status as a qualified individual with a disability or protected veteran, or any other protected status.

The above job description and job requirements are not intended to be all inclusive. CLEAResult retains the right to make changes or adjustments to job descriptions and/or requirements at any time without notice.