EA to the VP, RIU

Full Time, Permanent

Location: Toronto/Six Nations, ON

Annual Salary Range: $75,903-$94,878

Make a lasting impact. Work with purpose.

Join one of Canada's Top 10 Charities of Impact. Indspire is a national Indigenous charity that invests in the education of First Nations, Inuit, and Métis students, empowering individuals, strengthening communities, and building a stronger country for all.

We're looking for an Executive Assistant to the Vice President, Research & Impact Unit to join our dynamic and collaborative team. The Executive Assistant provides high-level administrative and coordination support to the Vice President, Research & Impact at Indspire. This role ensures the smooth operation of the VP's office by managing schedules, preparing materials, coordinating communications, and supporting research, evaluation, and impact initiatives.

The Executive Assistant acts as a trusted partner to the VP, enabling them to focus on strategic leadership while ensuring the team's activities are well organized and effectively delivered.

Key Responsibilities

In this role, you'll be:

• Managing the VP's calendar, schedule meetings, and coordinate travel and logistics.
• Preparing agendas, briefing notes, and background materials for meetings, presentations, and conferences.
• Aligning workplan deliverables and anticipating needs based on the department's strategic direction
• Drafting, proofreading, and editing correspondence, reports, and presentations.
• Tracking and following up on action items, ensuring deadlines are met.
• Safeguarding sensitive information and maintaining confidentiality at all times.

Team & Project Coordination

• Acting as a liaison between the VP and the Research & Impact team, ensuring smooth information flow.
• Supporting coordination of research and evaluation projects, including scheduling, tracking deliverables, and maintaining records.
• Assisting in the preparation of impact reports, knowledge products, and presentations.
• Supporting grant reporting and funder communications in collaboration with the team.

Stakeholder Relations

• Serving as the first point of contact for internal and external inquiries directed to the VP's office.
• Building and maintaining positive working relationships with staff, partners, and stakeholders.
• Supporting the coordination of meetings with Indigenous communities, partners, and funders.

Administrative & Operational Support

• Maintaining organized filing systems, databases, and records.
• Monitoring incoming correspondence, prioritizing items for the VP's attention, and responding on their behalf where appropriate.
• Providing logistical support for workshops, presentations, and events.
• Undertaking other duties as assigned to support the effective functioning of the VP's office.

Qualifications

Education & Experience

• Post-secondary diploma or degree in administration, communications, social sciences, or related field, or equivalent experience.
• 5-10 years of progressively responsible administrative experience, ideally supporting an executive or senior leader.
• Experience in nonprofit, Indigenous, education, or research/evaluation environments is an asset.

Skills & Competencies

• Exceptional organizational and time management skills with attention to detail.
• Strong written and verbal communication skills, with the ability to draft professional documents and correspondence.
• Forward-thinking approach to work with the ability to think quickly, adapt, and problem-solve in a dynamic and fast-paced environment
• Proficiency in Microsoft Office Suite and comfort with databases and virtual meeting platforms (e.g., Zoom, Teams).
• Ability to balance competing priorities and meet deadlines in a fast-paced environment.
• Professionalism, discretion, and the ability to handle sensitive information.
• Knowledge of and respect for Indigenous histories, cultures, and perspectives is an asset.

Additional Requirements

• This role will require travel within and occasionally outside of Canada to support meetings, events, or community engagements.
• Flexibility to work outside of regular business hours (evenings or weekends) may be required to meet deadlines, attend events, or support urgent priorities.

What We Offer

• A competitive benefits and pension plan.
• 3 weeks' vacation with paid personal and sicks day as well as additional holiday closings.
• A supportive hybrid work environment (three days per week in office).
• A passionate, dedicated team culture.
• Opportunities for professional growth and cultural learning.
• The chance to make a real and lasting difference in the lives of Indigenous students.