Executive Assistant, Office of the President

Requisition ID: 250787

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Contributes to the overall success of the Office of the President, Quebec. Ensures the smooth functioning of day-to-day operations through meeting coordination, invoice and expense management, travel planning, and administrative support.

Is this role right for you? In this role, you will be driving:

Provide administrative support to the Office of the President, Quebec, requiring discretion, confidentiality, technical and business vocabulary, and detailed knowledge of organizational operations, procedures and people.
Gather, compile, verify and analyze information for use in documents such as memos, letters, reports, speeches, presentations and news releases.
Perform tasks using independent judgment and discretion, e.g., prepare documents and presentations; screen and respond to correspondence, requests and calls; draft letters; arrange and attend meetings; take and distribute minutes.
Monitor, review and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage variance analysis and ensure monthly alignment.
Manage travel plans.
Support the Grow Quebec department initiatives.
Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.
Actively pursue effective and efficient operations aligned with Scotiabank's values, Code of Conduct and Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF/sanctions risk and conduct risk.
Champion a high-performance environment and contribute to an inclusive work environment.

Skills

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:

Sound knowledge of business/bank terminology and departmental procedures.
High level of discretion required when dealing with confidential matters.
Administrative or relevant experience.
Excellent interpersonal and communication skills in both French and English.

What's in it for you?

We have an inclusive and collaborative work environment that values curiosity & ownership, encourages pragmatic creativity (i.e. true innovation), and celebrates success
An inclusive working environment that encourages creativity, curiosity, and celebrates success
A rewarding career path with diverse opportunities for professional development
Internal training to support your growth and enhance your skills
A competitive rewards package that includes a base salary, a performance bonus, company matching programs on pension and profit sharing, paid vacation, personal & sick days, medical, vision and dental benefits that start from day one and much more

In addition to French, the successful candidate must also have sufficient knowledge of English, as the work involves interacting and collaborating regularly with groups and individuals based in Toronto, as well as constantly interacting with other people, including clients, who speak English, locally and elsewhere.

Location(s): Canada : Quebec : Montreal

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

---