Office Administrator

2 weeks ago

Vancouver BC VJ Y, Canada Noven Consulting Inc. Full time

About Noven Consulting Inc.

Noven Consulting is a Vancouver-based building code consultancy supporting architects, developers, designers, builders, and municipalities across Canada. We help clients navigate complex building code requirements by offering practical, clear, and compliant solutions grounded in technical expertise and real-world experience.

Our team takes pride in accuracy, responsiveness, and a collaborative approach that supports successful and efficient project delivery from concept to occupancy.

The Opportunity

We are looking for a highly organized, proactive, and detail-oriented Office Administrator & Permit Coordinator to join our growing team. This role will support both day-to-day office operations and the permitting process with local municipalities and regulatory authorities.

This position is ideal for someone who thrives in a structured yet entrepreneurial environment, enjoys supporting technical teams, and takes ownership of ensuring smooth office and project operations.

What You'll Do :

  • Prepare, complete, and submit permit applications to local municipalities or regulatory authorities.
  • Ensure all documentation is accurate, complete, and submitted in accordance with requirements.
  • Maintain a detailed log and tracking system for all active applications.
  • Follow up with municipalities and authorities to ensure timely review and approval.
  • Schedule and coordinate required inspections.
  • Communicate with internal team members, clients, and municipal staff regarding permit status and inspection requirements.
  • Maintain inventory of office supplies and operational materials.
  • Coordinate incoming/outgoing mail, courier services, and document handling.
  • Support vendor coordination, service contracts, and office maintenance needs.
  • Assist with basic technology setup, troubleshooting, and coordination with IT service providers.
  • Provide general administrative and clerical support.
  • Assist with calendar management, scheduling, and coordination of internal and external meetings.
  • Support preparation of meeting rooms, presentation materials, and logistics.
  • Coordinate travel arrangements when required.

Team Culture & Internal Support

  • Assist with planning team-building activities, internal events, and company initiatives.
  • Support internal communications and collaboration efforts.

Qualifications

  • Minimum 1+ years of office administration experience, ideally in a professional office, construction, engineering, consulting, or municipal permitting environment.
  • Strong organizational and time-management skills.
  • Familiarity with municipal permitting systems is an asset.
  • Basic understanding of building codes is an asset.
  • Clear written and verbal communication skills.
  • Ability to work independently, problem-solve, and prioritize in a fast-paced environment.
  • Proficient with office software tools (Microsoft Office, SharePoint/Teams, or similar platforms).

What We Provide

  • Competitive salary
  • Extended medical and dental benefits
  • Supportive team environment with mentorship and collaboration
  • Opportunities for growth and advancement within the firm
  • Paid vacation
  • A professional yet friendly workplace culture

Compensation

  • Salary range: $45,000–$55,000 (based on experience)

Position Details

  • Job Type: Full-time, Permanent
  • Hours: 40 hours per week
  • Work Location: On-site (Vancouver, BC)

Noven Consulting is an equal opportunity employer.

We thank all applicants for their interest; only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $22.00-$25.00 per hour

Expected hours: 37 per week

Work Location: In person

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