Document Management Clerk

Position ID:

J

Competition No.:

25-100

Job Title:

Document Management Clerk

Job Type:

Term, Full-time

Open Positions:

2

Job Location:

Winnipeg, Manitoba, Canada

Work From Home Eligible:

No

Workplace Type:

On-site

Date Posted:

October 21, 2025

Closing Date:

November 4, 2025

The Workers Compensation Board of Manitoba (WCB) serves workers and employers through a no-fault insurance system integral to the Manitoba economy. With approximately 600 employees, the WCB is dedicated to ensuring and supporting safe and healthy workplaces.

We put workers and employers at the centre of everything we do, providing services for injury prevention, compensation and facilitating return to health and work. Through SAFE Work Manitoba, a division of the WCB, we collaborate with our partners to build a strong culture of workplace safety and health by preventing injuries and illnesses before they occur.

If you're passionate about making a meaningful difference in people's lives, we invite you to join our dedicated team and contribute to a safer Manitoba.

If you're looking to make a real difference in your community, grow your career and work in a supportive, inclusive environment, the WCB is the place for you. We offer:

• competitive wages
• compressed work week and flexible start times
• defined benefit pension plan
• 100% employer-paid benefits
• work from home program
• paid professional development
• health and wellness spending accounts
• paid mental health and wellness days
• staff appreciation and recognition events
• respectful, diverse and inclusive workplace culture

Apply today and see why we're one of Manitoba's Top Employers.

The Document Management Clerk is responsible to process data from incoming documents to the claim and employer account records on the electronic file.

Opens, sorts and directs mail and faxes including calling external stakeholders (claimants, employers, medical professionals, etc.) if information is unreadable or incomplete.

Scans and indexes documents with claim numbers into Emerge. This includes verifying correct claim number, date of accident and injury. The documents are then directed to the appropriate department or individual for review and processing.

Picks up and delivers physical claim and employer files on scheduled daily basis.

Utilizes the Optimal system to ensure that mail and faxes for the employers are placed on the firm files and directed to the appropriate department for processing.

Performs physical maintenance of claim and employer account files including organizing and purging information using established retention guidelines.

Liaises with off-site facility for storage and retrieval of claim and employer files and/or scanned claim documentation.

Reviewing & reconstituting of Claim File, Employer File and financial information that are stored on microfilm. Performing check backs to locate claim, employer and financial information on microfiche

Prepares and stores miscellaneous claim media in Corporate Records. This documentation includes DVD's and CD's of MRI, CT Scans, X-rays, and photos of bodily injury sites.

Performs other related duties as assigned.

Completion of Grade 12

Minimum 4 months of related work experience in a customer service environment

7,000 numeric keystrokes per hour (less than 5% error rate)

Ability to use a personal computer and software (Word and Excel) in a Windows environment

Keyboarding proficiency required to accurately enter and query data

Ability to communicate effectively

Ability to organize workload to meet deadlines

Ability to lift/carry heavy objects weighing up to 50 lbs

Ability to work independently and in a team environment

General knowledge of scanning and indexing technology, would be an asset

Ability to communicate proficiently in both official languages (English & French) is an asset, but is not required

One 1-Year Term Position and One 6-month Term Position

Salary Range: $43,483 to $55,985

A satisfactory criminal record check and verification of education will be required for the successful candidate.

The WCB is committed to building a skilled, diverse workforce with equitable representation of Indigenous persons, visible minorities, persons with disabilities, women, 2SLGBTQ+ persons and members of other equity-seeking groups. Applicants are encouraged to indicate in their covering letter or resumé if they are a member of these groups.

The WCB recognizes that individuals may face barriers that hinder their full and equal participation in the workplace, and is committed to providing reasonable accommodation to all employees and candidates who are or may be disabled by one or more barriers in the workplace. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Are you interested in this job?