Human Resources Coordinator

2 weeks ago

Vaughan, Ontario, Canada Groom & Associés Associates Full time $55,000 - $70,000 per year

Are you a highly organized and people-focused professional who thrives on creating smooth, efficient workplace operations?

We're supporting a dynamic healthcare organization in North York in their search for an
Office Manager & HR Coordinator
to play a key role in both
office administration
and
human resources functions
.

This is a
fully on-site role
— ideal for someone who enjoys being at the center of day-to-day operations and contributing to a positive employee experience.

What You'll Do

Office Management

  • Oversee day-to-day administrative operations and ensure a well-run office environment.
  • Manage vendor relationships, office supplies, mail and deliveries, and facilities maintenance.
  • Liaise with IT providers to troubleshoot systems and support infrastructure.
  • Oversee security, access systems, and ensure a clean, safe, and organized workplace.
  • Coordinate meetings, scheduling, and support special projects to improve operational efficiency.

Human Resources

  • Manage the full employee lifecycle including onboarding, orientation, and offboarding.
  • Coordinate recruitment activities: draft and post job descriptions, screen candidates, and support interview logistics.
  • Prepare HR documentation (offers, contracts, policies) and maintain accurate employee records.
  • Support payroll administration and benefits coordination.
  • Assist with training initiatives, performance reviews, and employee communications.
  • Act as a first point of contact for staff inquiries and provide general HR support.

What We're Looking For

  • Minimum
    3+ years of experience
    in office administration and/or HR coordination.
  • Strong organizational and multitasking skills with excellent attention to detail.
  • Strong interpersonal and communication skills.
  • Familiarity with HR administration practices and employment standards is an asset.
  • Proficiency with MS Office; HRIS/payroll experience considered a plus.
  • Ability to handle confidential information with professionalism and discretion.

Location

  • North York, Ontario
  • 100% in person
    – This role requires daily on-site presence.

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