Conveyancing and Administration

6 days ago

Whistler, British Columbia, Canada Engel & Volkers Whistler Full time $55,000 - $70,000 per year

Overview

We are seeking a dedicated Real Estate Conveyancer and Administrator for this Leading Real Estate Company, who will take on key data processing, listing maintenance, and reporting duties to support a high volume of real estate transactions and provide occasional administrative support as required.

As a Conveyancer, you will play a crucial role in facilitating property transactions, ensuring all legal documents are accurate and compliant with relevant laws. This position requires excellent organizational skills and the ability to manage multiple tasks efficiently in a fast-paced environment.


• Key Responsibilities

  • Manage conveyancing files from start to finish, liasing with Lawyers and Notaries on real estate sales, purchases, and assignments.

  • Review, and process legal documents.

  • Conduct title and other required governmental / municipal searches; ensure compliance with all regulatory and legal obligations.

  • Liaise with clients, realtors, mortgage brokers, lenders, notaries / lawyers; coordinate dates (subjects, completion, possession) and ensure all required documentation & funds are ready.

  • Maintain physical and electronic files in an organized manner; ensure all required documents are present, up to date, and filed appropriately (including e-filing where applicable). Knowledge of Transaction Desk and Lone Wolf an asset.


• Listing Maintenance & Data Input:

  • Assist Administration staff with Maintaining property listings and database entries: ensure status, pricing, photos, descriptions, agent contact info are current.

  • Assist with additional administrative and office tasks as needed: responding to inquiries, preparing correspondence, assisting other team members, etc.

  • Coordinate collection and updating of listing materials (photos, property features, descriptions) from realtors / marketing.

  • Ensure listing systems (MLS, internal database, company website) are clean, accurate, and optimized.


• Reporting / Data Processing:

  • Produce regular reports on conveyancing workload, file status, completions, turnaround times, bottlenecks.

  • Track and report listing metrics (e.g. time on market, number of inquiries, listing accuracy issues).

  • Data reporting to franchiser

  • Assist with additional administrative and office tasks as needed: responding to inquiries, preparing correspondence, assisting other team members, etc.


• Required Skills & Qualifications

  • Real estate conveyancing (or similar legal / paralegal file management).

  • Strong organizational skills with ability to manage multiple files/tasks and meet deadlines.

  • Excellent attention to detail; ability to proofread, spot errors and ensure completeness.

  • Proficiency in Microsoft Office (especially Excel), database / listing software, transaction management systems, such as Transaction Desk, Lone Wolf, Skyslope.

  • Strong communication (written and verbal), client-service orientated background..

  • Ability to work independently, take ownership of files, but also collaborate as part of a team.


•A 'can do' attitude and a willingness to get involved in one off projects.

Desirable / Bonus Qualifications

  • Experience maintaining MLS or equivalent listing systems.
  • Experience in data reporting / analysis .
  • Experience in digital marketing or property photography coordination.
  • Legal assistant / paralegal certification.

Training is available for the right person that can contribute a wide skill set to the existing highly knowledgeable team.

Job Types: Full-time, Part-time

Pay: $55,000.00-$70,000.00 per year

Expected hours: 20 – 40 per week

Benefits:

  • Extended health care
  • On-site parking

Work Location: In person

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