real estate administrative coordinator

Crew HR is seeking two Real Estate Administrative Coordinators for our client, The Ryan Group.

REAL ESTATE ADMINISTRATIVE COORDINATOR

• Does your upbeat energy keep the team motivated and the office running like clockwork?
• Are you the behind-the-scenes hero who makes excellence look effortless for everyone around you?
• Do you bring polish, poise, and to even the busiest, most high-pressure days?
• Are you the go-to person for problem-solving, from last-minute hurdles to creative ideas, like it's your personal superpower?
• Do you pride yourself in your unwavering attention to detail, flawless time management, and impeccable organizational skills?
• Do you find satisfaction in staying two steps ahead, anticipating needs, and keeping complex processes running seamlessly?
• Are you looking for your next move that allows you to grow in your career and also enjoy the Whistler lifestyle?

ABOUT THE RYAN GROUP

At The Ryan Group Realty, we're more than a real estate team. We're a tight-knit, high-performing boutique brokerage built on excellence, collaboration, and connection. We work hard, play hard, and hold ourselves to the highest standards in everything we do. Representing some of Whistler's most sophisticated clients and premier properties, we pride ourselves on delivering an unparalleled client experience at every touchpoint.

Because of this we are searching for two (2) Real Estate Administrative Coordinators who will thrive in a fast-paced, high-pressure environment and bring initiative, polish, and precision to every detail. These roles carry significant responsibility — managing aspects of the real estate process day-to-day maintenance of our CRM system, as well as operational support to our agents. The ideal candidate anticipates needs before they arise, embraces challenges, and consistently upholds the standard of excellence that defines The Ryan Group Realty.

This is where you come in.

this is for you if:

• You take pride in making things seamless for others, staying organized, noticing what's needed, and taking action before anyone has to ask.
• You are detail-oriented. Nothing slips past you, accuracy and follow-through are your strength.
• You are a doer at heart. You find fulfillment in execution, results and quietly making things happen.
• You care deeply about people and hold yourself and others to high standards.
• You enjoy working in a dynamic, fast-paced environment where no two days look exactly the same.
• You are comfortable pivoting as priorities shift; you've got back-up plans and resources in your pockets, ready for whatever comes your way.
• You are tech-savvy and confident, ready to problem solve or teach if needed.
• You are sophisticated. You bring polish, professionalism and a refined touch to everything you do.
• You are energetic and fun. You flourish in a lively, high-performing environment and handle change with grace.
• You are emotionally intelligent. You read the room, adapt your approach and keep the team moving smoothly.

IN THIS ROLE YOU WILL BE:

• Supporting the team with managing their busy schedules with efficient calendar management.
• Providing day-to-day administrative support to agents, including filing, data entry, document prep, and general office assistance.
• Assisting with basic title searches, strata and municipal information gathering, and preparing documents for conveyancing under the guidance of senior staff.
• Acting as a friendly and professional point of contact for clients, agents, and service partners, ensuring timely and polished communication.
• Helping maintain smooth communication across The Ryan Team, Brokerage and vendors through email, phone, and collaboration tools.
• Managing office supplies and basic vendor follow-up to keep the office running smoothly.
• Using your growing technical skills to support organization-wide tools, templates, and project tracking systems.
• Ensuring compliance with brokerage procedures by reviewing files for completeness, maintaining accurate records, and supporting MLS/WLS updates and internal database management.

experience required

• 2 years experience of administrative support requiring tremendous professionalism, confidentiality, organisation and accuracy
• Experience with calendar and inbox management
• Ability to meet tight deadlines, coordinate several projects simultaneously and manage prioritise
• Experience in a fast-paced work environment
• Exceptional attention to detail and ability to manage multiple high-priority tasks simultaneously
• Proficiency with Microsoft Office Suite, CRM systems and MLS/Matrix tools.
• Must be legally entitled to work in Canada and based in Whistler, BC.
• Valid driver's licence, and willingness to work in-office (Office coverage required from Monday to Sunday and split between 2 Administrive Coordinators on a rotating schedule)

Nice to Haves:

• Previous experience working in Real Estate or Property Management

the benefits

• Competitive hourly rate of $22–$30 based on experience plus vacation pay so you can enjoy those well-earned days off.
• Built-in Whistler time: choose a 3×10h/week or 4×10h/week schedule and enjoy full days to play, explore, and live the mountain lifestyle.
• Unlock health benefits and professional development opportunities as you progress, built into a transparent growth timeline.
• Work in a luxurious environment to enhance your office experience - Did we mention the coffee and tea bar?
• Career growth opportunities within a leading boutique luxury real estate team
• A culture that celebrates wins of all sizes and keeps momentum high.
• The opportunity to deliver best-in-class service in one of Canada's most spectacular resort markets

If you're eager to step into your next chapter, we encourage you to apply