Volunteer and Grants Coordinator

Job Description:

The Volunteer and Grants Coordinator supports all divisions in Calvert County Parks & Recreation as it relates to volunteer programs and grant initiatives. They require strong organizational, communication, and project management skills to enhance community engagement and secure financial resources for parks and recreation programs, with a dynamic and flexible work schedule that supports varied community and event needs.

Performs grant work and volunteer program management for the County's Department of Parks & Recreation. Develop and maintain effective volunteer programs for Parks & Recreation to include recruitment, management, data collection, programming, and recognition efforts. Incumbent will identify and apply for grant opportunities for Parks & Recreation. Administers and coordinates all grant information, reviews all grant applications, financial reports and maintains grant accounts through reimbursement. Work requires a degree and prior experience. The Volunteer and Grants Coordinator reports to the Natural Resources Division Chief.

Essential Job Functions

Drafts goals and objectives and develops innovative solutions to help resolve grant seeking and volunteerism issues.

Provides support, answers questions, solves problems, and expedites volunteer and staff requests; interviews volunteers and writes regular "volunteer spotlight" feature for newsletters, web and social media, and press releases; writes/edits/emails monthly newsletter; provides articles on volunteer activities to local publications; and designs/updates forms, handbooks, and materials for recruitment and orientation. 

Works closely with staff and the Calvert Nature Society to improve effectiveness of volunteer program. Maintains written records of meetings and activities of Calvert Nature Society volunteer activities. 

Conducts volunteer recruitment efforts; interviews potential volunteers; and coordinates volunteer orientation and placement as needed.

Works with staff to develop/update volunteer job descriptions; schedule specific volunteer activities as needed; and promote ongoing training on topics related to projects.  Acts as liaison between staff and volunteers.

Maintains system of computerized and paper records to document contributions of volunteers; generates reports with statistical data on volunteer numbers, hours, and value of service, as well as project break-downs; keeps current volunteer council membership and information; and ensures receipt of awards and benefits. Completes office work, including but not limited to preparation of daily work report, use of Microsoft Office Suite, and use of County specific software.

Oversees community outreach projects by serving as the point of contact; directs volunteers for various outreach & promotional events, festivals, and community-wide events; and promote volunteer opportunities, membership and upcoming programs. 

Speaks to civic groups, school classes and government agencies about grants and volunteerism. Meets with citizens, representatives of business associations, citizens groups to discuss the impact of grants and volunteerism; meets with various officials to discuss programs and makes formal presentations.

Prepares and coordinates logistics for major volunteer recognition event planning. Identifies individuals who demonstrate special abilities or make significant contributions to the Department's volunteer programs. 

Provides recommendations for budget requests, purchases, and improvements to the volunteer and grant programs. Collects, records, compiles data and information relating to attendance, accounts, budget, and fees. Prepares bills and payment vouchers for consultants and contractors. Reviews revenue and expenditure reports for grants with Parks & Recreation staff and reconciles account discrepancies.

Applies grant writing and volunteerism theory/practice/law/expertise to address community issues and interests. Prepares a variety of grant applications by seeking out grant opportunities, completing applications, and performing necessary follow-up; monitoring and administering grants, including, but not limited to trail grants, art grants, and services grants. Reviews grant application submissions for financial accuracy. Writes position papers/background summaries on potential or proposed grant or volunteer efforts.

Communicates with State, Federal and other grant resources; monitors publications and newspapers for new sources of grant money; makes changes in grant reporting. Interacts with other local, state and federal agencies; writes and submits reports to the state on compliance with state laws and programs. Serves as Parks & Recreation's liaison for the county's response to any disasters or other emergencies with the Federal Emergency Management Agency (FEMA) and Maryland Emergency Management Agency (MEMA). 

Trains Parks & Recreation staff on grant and volunteerism policies and procedures.

Maintains public/customer relations, communicates effectively, and maintains a relationship with other County departments, external organizations and the general public.

Attends relevant workshops and training.

Addresses noncompliance with rules and regulations.

Responds to public inquiries regarding grants and volunteer activities of the Department.

Performs related work as required.

Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.)

Knowledge of--

• Advanced principles and practices of grant writing and volunteer management.

• Modern office procedures and practices including operation of computers. 

• Effective project management as it relates to grants and volunteerism.

• Project management, or other applicable computer software.

Ability to--

• Secure grant funds and obtain new sources of funds.

• Prepare reports, reconciliations and financial statements.

• Implement and manage effective programs to recruit, place and retain volunteers.

• Establish and maintain effective working relationships with others encountered in the workplace.

• Communicate effectively orally and in writing.

• Manage daily operations, policy development and implementation.

• Provide specialized guidance to leadership staff.

• Deal effectively with the public.

Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.)

Training and/or Education

Bachelor's degree in public administration, business administration, recreation management, communication, or related field.

Experience

Two years of professional grant writing, parks and recreation, volunteer management or related experience which must include considerable experience managing staff or volunteers, daily operations, customer service, budgeting, and policy implementation.

Licenses or Certificates

Valid driver's license.

Special Requirements

Subject to background investigation.

Operation of County-owned vehicle.

Telework eligible.

Physical Demands

Requires long periods of standing, frequent walking indoors and outdoors, repeated bending, crouching, stooping, stretching or reaching; recurring lifting of objects up to 49 pounds; operation of keyboard devices.

Unusual Demands:

Site work exposes workers to dirt and soil, and work is subject to inflexible deadlines.

Will be required to work some evenings, weekends and holidays.

FLSA Status:

Non-exempt

Compensation Steps:

Pay rate: $ $34.16 per hour; $54,236 - $62,171 annually

Grade 721, full-time position, 35 hours per week

Department of Parks and Recreation, Natural Resources

Position closing date: November 19, 2025

Please Note: This position will close at 11:59 p.m. on November 19, 2025. To be considered for the role, ensure that your application is submitted before the deadline. The position will be removed from the website as of 12:00 a.m. on November 20th.

This position allows for telework, meaning the employee may be able to work from home or another offsite location for part of the workweek, but they are still required to come into the office regularly. This arrangement is at the supervisor's discretion and may change based on business needs.

Calvert County Government offers a comprehensive benefits package designed to support employees' health, financial well-being, and work-life balance. Benefits include:

• 15 days of sick leave
• 10 days of annual leave
• 5 days of personal leave
• 13 paid holidays *14 in an election year
• Defined Contribution Plan
• 457(b) Deferred Compensation Plan
• Medical, dental, and vision coverage
• Flexible spending accounts
• Up to 80% tuition reimbursement
• Gym membership discounts

Please Note: A complete application is required to be considered for a position within Calvert County Government. All prior work experience, education, and other certifications should be entered into the application and supplemental questions should be answered completely. Attachments are not provided to hiring managers unless you are selected for an interview.

Calvert County Government is committed to providing equal opportunity and reasonable accommodations for qualified individuals with disabilities. If you require an accommodation to participate in the application or interview process, please contact Human Resources at with as much notice as possible.