ASSISTANT TO THE MUSIC DIRECTOR AND OFFICE ADMINISTRATOR

Introducing the National Arts Centre

The National Arts Centre (NAC) is Canada's bilingual, multi-disciplinary home for the performing arts. The NAC presents, creates, produces, and co-produces performing arts programming in various streams-the NAC Orchestra, Dance, English Theatre, French Theatre, Indigenous Theatre, and Popular Music and Variety-and nurtures the next generation of audiences and artists from across Canada. The NAC is located in the National Capital Region on the unceded territory of the Anishinabe Algonquin Nation.

At the National Arts Centre, we believe the performing arts are vital to the human experience. A house of dreams for the Canadian performing arts, we work with artists and arts organizations from across this land to revitalize our sector.

Curious to learn more? Read our Strategic Plan, The Journey Ahead.

Equity, Diversity, Inclusion, Anti-Racism and Accessibility

We are on a journey, committed to ensuring that equity, diversity, inclusion, accessibility, anti-racism and reconciliation with Indigenous peoples will guide our actions.

The NAC welcomes applications from candidates who can help us meet our vision, and contribute to the diversity of lived experiences, perspectives, and approaches. When you join the NAC, you will be part of an inclusive community working hard to dismantle barriers to employees' well-being, access, potential, and success. The NAC actively seeks candidates who identify as women, Indigenous, Black, Persons of Colour (IBPoC), members of 2SLGBTQIA+ communities, and people with disabilities. We encourage you to self-identify in the recruitment process.

Job Number:

J

Job Title:

ASSISTANT TO THE MUSIC DIRECTOR AND OFFICE ADMINISTRATOR (Internal candidates only)

Employment Type:

Full-Time continuing

Job Category:

Administration / Clerical

Open Positions:

1

Posting Date:

December 9, 2025

Closing Date:

January 18, 2026

Salary:

$65, $81,200.00/Year

Language Requirement:

Bilingual

Working Hours:

Monday to Friday, 9:00 a.m. to 5:00 p.m. (35 hours per week) with occasional evenings and weekends

Job Reports To:

Manager of Artistic Operations

Key Activities

Description of duties:

As part of the Artistic Planning Team, and reporting to the Manager of Artistic Operations, the Assistant to the Music Director / Office Administrator has three key functions:

• managing the schedule, communications and travel of the Music Director for activities related to the NAC Orchestra;
• supporting the Managing Director in the areas of meetings, travel arrangements, expense reports, and events planning;
• providing office management for the NAC Orchestra Administration team.

Key activities:

• Manage NAC Orchestra Music Director's schedule, liaising with internal and external stakeholders, to organize events and ensure Music Director is informed and prepared;
• Book Music Director's travel as related to NAC Orchestra activities, reconciling expenses against travel budget and coding for and submitting to NAC finance department;
• Liaise with NAC People and Culture staff for Music Director's work permit applications and renewals as required;
• Liaise with NAC's Marketing and Communications staff in the coordination of Music Director publicity materials and public speaking notes, working with NAC translation as necessary.
• Handle Music Director's correspondence in English and French;
• Support Music Director in media and communications events;
• Support NAC Orchestra Managing Director in scheduling, travel booking, and other administrative tasks;
• Support NAC Orchestra Managing Director in NACO strategy for NAC Foundation donor stewardship;
• Provide office management for NAC Orchestra Administration team, including ordering office supplies, distributing mail, responding to general inquiries (via email or phone);
• Organize team meetings by scheduling, preparing agendas and taking minutes;
• Work with Artistic Coordinator on concert ticket guest lists and post-concert artist hosting (e.g. restaurant reservations).

Skill Requirements

• Post-secondary degree in Music or relevant field of study; or equivalent experience;
• Minimum three years' experience in office administration or relevant field;
• Excellent interpersonal and communications skills;
• Discretion in handling confidential information;
• Proven experience with logistics and planning;
• Strong problem-solving skills, initiative and sound judgement;
• Ability to evaluate and manage priorities within a fast-paced environment;
• Ability to work under pressure and as part of a very busy team;
• Proficiency in Microsoft Office and ability to adapt to new database and calendar software;
• Fluency in both official languages;
• Available to work an irregular schedule, occasional evenings and weekends;
• Valid Ontario drivers' license.

Who Can Apply

Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens.

As part of NAC's interview process, in-person interviews may be required. Please ensure to have the most up-to-date information on your résumé including your current email address.

While we appreciate all applications, only those selected for an interview will be contacted by us.

Important Notice

The National Arts Centre (NAC) is committed to inclusive employee recruitment and selection. The NAC welcomes and encourages applications from people with disabilities. If you require accommodation during the selection process, please inform us as soon as possible and we will make every effort to fulfill your accommodation request.

The successful candidate will be required to provide the original or a true certified copy of their education credentials as appropriate, along with proof of a valid Criminal Background Check as a condition of employment.

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