Consulting Engagement Coordinator

Why Rhodium

Rhodium is a consulting firm focused on doing work the right way. We partner with architecture, engineering, and professional services firms to help them operate better, grow with confidence, and apply technology in ways that make a real difference for their teams.

We value clear thinking, strong execution, and professional integrity. Our people take pride in building well-designed solutions, delivering on commitments, and creating positive client experiences from the first conversation onward. If you enjoy structured problem-solving and working in an environment where quality and trust matter, Rhodium is a great place to build your career.

The Role

We are seeking a Consulting Engagement Coordinator to support early-stage client engagement, intake, and proposal development within a professional services and ERP consulting environment.

This role plays a critical part in how new work enters the firm. You will help ensure client needs are clearly understood, accurately documented, and translated into well-structured Statements of Work that set consulting engagements up for success.

The role is execution-focused and works closely with consulting leadership and sales, bringing accuracy, consistency, and operational discipline to smaller and mid-sized engagements.

What You Will Do:

Client Intake & Discovery Support

• Schedule and coordinate intake calls with prospective and existing clients
• Participate in structured discovery conversations with architecture, engineering, and professional services firms
• Capture client requirements, constraints, and objectives and document them clearly for proposal development

Statement of Work & Proposal Coordination

• Draft Statements of Work using approved templates based on intake discussions and internal guidance
• Ensure scope, assumptions, deliverables, timelines, and commercial details are complete and accurate
• Coordinate internal reviews and revisions prior to proposals being issued to clients

Pipeline & Sales Cycle Coordination

• Support assigned opportunities from intake through proposal and close
• Track follow-ups, next steps, and outstanding items to maintain momentum
• Assist with scheduling and coordination required to move opportunities forward

CRM & Sales Operations

• Maintain accurate and up-to-date records in HubSpot, including intake notes, deal stages, activities, and documentation
• Ensure proposal artifacts and communications are properly logged and accessible
• Support pipeline reporting and overall data integrity

Internal & Client Coordination

• Coordinate schedules between clients and internal consulting resources
• Support clean handoffs from sales to delivery with complete, usable documentation
• Act as a consistent operational point of contact for smaller engagements

What You Bring

• Experience in ERP, technology consulting, management consulting, or professional services environments
• Exposure to architecture, engineering, or consulting firms through direct work or industry experience
• Experience supporting or drafting Statements of Work or consulting proposals
• Familiarity with CRM systems (HubSpot preferred)

Nice to Have

• Background in architecture, engineering, or construction-related environments
• Exposure to ERP, PSA, accounting, or project management systems
• Experience supporting consulting sales or engagement setup processes

How You Work

• You are organized, detail-oriented, and comfortable working across multiple active items
• You can translate client conversations into clear, structured written scopes
• You follow through and take pride in accuracy and completeness
• You communicate professionally and confidently with clients and internal teams

What Success Looks Like

• Intake information is complete, accurate, and easy for others to act on
• Statements of Work are clear, defensible, and require minimal rework
• Opportunities move smoothly through the pipeline with no dropped details
• Consulting teams receive clean, ready-to-execute handoffs

Why This Role Matters

At Rhodium, strong consulting starts before delivery begins. This role directly impacts client trust, delivery quality, and the overall effectiveness of the firm. If you enjoy bringing structure to complexity and setting teams up to do great work, this role offers real ownership and meaningful impact.

Job Type: Full-time

Pay: $64,951.39-$123,114.68 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Work Location: Hybrid remote in Calgary, AB