HR Administrator

JOB OPPORTUNITY - HR Administrator - Full-Time Permanent Position

POSITION SUMMARY

As an integral member of the Human Resources team, the Human Resources Administrator provides support to the Human Resources department on a variety of HR functions in a multi-site environment, with a primary focus on high-volume recruitment.

The HR Administrator is the first point of contact for employees regarding HR related inquiries and is responsible for efficiently managing a large volume of job applications and candidate communications.

Location: 229 Yonge Street, Toronto, ON

Hours: 35 hours per week

Status: Full-Time Permanent

Union/Non: This is a non-unionized position.

This posting is for a replacement within our organization.

ACCOUNTABILITY

Reports to the Manager, Human Resources.

CORPORATE RESPONSIBILTIES

• Fosters positive and constructive interpersonal relationships with the Board of Directors, staff, volunteers, and clients, visitors, outside agencies, government officials and related professional associations.
• Maintains and adheres to all relevant legislation.
• Maintains and adheres to organizational policies and procedures.
• Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention's of the Act, in a timely manner.
• Demonstrates management practices, which are consistent with the mission, vision and philosophy of Youthdale Treatment Centres.

JOB RESPONSIBILTIES

Recruitment

• Manage all aspects of recruitment process including posting job advertisement, pre-screening resumes, scheduling and participating in interviews, and completing reference checks.
• Ensure strict compliance with relevant legislation and collective agreements during all stages of recruitment
• Supports the HR team to develop, build, and implement a social media strategy targeting related positions in effort to recruit proactively for Youthdale.

Onboarding and Orientation

• Supports the planning and execution of Corporate orientation, HR orientation and On-boarding for new employees.
• Supports the HR team in developing tools and resources to support the leadership team in driving employee engagement across the organization.
• Prepares and/or processes HR documents – employment agreements, new hires documents including police checks, resignations and termination paperwork, employment letters, etc.
• Ensures new employees are enrolled in the organizations benefit program and maintain employee benefit files/information for the HR department.

HR Administration

• Tracks, documents, and ensures all applicable paperwork is completed for organizational changes (i.e. probationary process/position transfers/promotions, etc.).
• Tracks automatic wage adjustments for all employees and ensure that they are processed by payroll accurately and in a timely manner.
• Records, tracks and assists with external legal requests for personnel file information in collaboration with departmental management, as assigned
• Organizes and maintains personnel files (paper and electronic).
• Enters and maintains employee data in the HRIS, ensuring data integrity and consistency.
• Assists with creating regular reports and presentations on HR metrics for review.
• Responds to staff inquiries about HR and collective agreement concerns.
• Updates and maintains HR policies as required.

Meeting and Document Management

• Assists in preparing for meetings, taking and transcribing minutes and distribution of the same, as assigned.
• Distributes and maintains confidential and highly sensitive material to appropriate team members and personnel files.

Training & Development

• Develops and maintains employee training records
• Maintains HR compliance training requirements
• Maintains organizational training information
• Provides administrative support to the organization's professional development programs

General HR Support

• Supports the HR department as required.
• Other duties as assigned.

QUALIFICATIONS

Education and Training

• Post-secondary degree/diploma in Human Resources Management or Labour Relations
• CHRP designation an asset

Experience

• Minimum 1 to 3 years' progressively responsible administrative experience in Human Resources or Labour Relations
• Experience working in the non-profit sector and/or within a unionized environment would be an asset
• Familiarity and understanding of collective agreements
• Experience using HR information systems to access, input and compile data (Ultimate Software's UltiPro preferred)

Skills/Abilities

• Sound working knowledge and understanding of relevant employment legislations, i.e. Ontario Human Rights Code, Occupational Health & Safety Act, Employment Standards Act, etc.
• Excellent organizational, information/data management and planning skills to manage high-volume recruitment, ensuring timely processing of large candidate pools and competing priorities
• Ability to take initiative and multi-task, with proven time management skills to meet recruitment targets and deadlines in a fast-paced environment
• Highly effective interpersonal and communication skills
• Good judgement and decision making in dealing with sensitive and confidential information in a diplomatic, professional and tactful manner
• Ability to work independently, follow instructions, and to take initiative
• Ability to implement continuous quality improvement initiatives to support the core functions of the department
• Ability and willingness to contribute effectively in a team environment and to work cooperatively with others
• Intermediate to Advanced level skills and experience in MS Office (Word, Excel, PowerPoint, and Outlook)

ABOUT YOUTHDALE TREATMENT CENTRES

Youthdale ) provides comprehensive, integrated mental health services to children and their families, connecting them with the right programs and services, both at Youthdale and in their communities. We meet the complex needs of children and youth with a team of highly skilled and dedicated psychiatrists, psychologists, neurologists and neuropsychologists, social workers, nurses, and child and youth workers. To know more about us and the amazing work that our team does, please visit

APPLICATION

At Youthdale, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live and serve. Youthdale is committed to providing accommodation in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.

Please apply with resume by October 31, 2025.