HR Administrator

**Job Overview**
We are seeking a dedicated and detail-oriented Human Resources Administrator to join our dynamic team. The **HR Administrator** is responsible for supporting the daily operation of the Human Resources department through accurate employee data management, compliance tracking, and coordination of internal HR communications. This role is also responsible for maintaining up-to-date employee records in the HRIS system, overseeing Health and Safety operations, and supporting departmental initiatives related to employee engagement, learning, and office resource management..

**Responsibilities**
- **Employee Records & HRIS Management**_
- Maintain accurate and up-to-date employee records, including hire/termination dates, contract types, internal transfers, leaves of absence, and employment status changes.
- Track and report on headcount and turnover rate on a regular basis. (Monthly, Quarterly, and Annually)
- Prepare HR reports and dashboards for internal stakeholders, including monthly and quarterly workforce data, and as needed.
- Conduct regular reviews of employee records in the HRIS (Dayforce) to ensure data accuracy and consistency.
- Support the documentation and process completion of employee offboarding, including exit checklists and final documentation according to procedures and guidelines.
- **Health & Safety Administration**_
- Schedule, coordinate, and draft agenda, participate as a member, take minutes (and post them), action items for Health and Safety Committee Meetings (9/year).
- Undertake roles and responsibilities of a ‘Searcher’ during office evacuations.
- Communicate with all (Branch) Health and Safety Representatives and ensure monthly workplace inspections reports are being received
- Bring deficiencies identified in reports and action corrections to Business Operations Department
- Conduct Health & Safety investigations at the head office on a monthly basis
- Maintain and update the emergency contact list and ensure all fire drill procedures and evacuation plans are current and communicated.
- Assist with compliance tasks related to workplace inspections, incident reporting, and the regulatory-required documentation.
- **HR Service Delivery and Administrative Oversight**_
- Act as the central point of contact for HR communications, including announcements, memos, and employee updates.
- Schedule and coordinate internal HR team meetings; prepare and manage meeting agendas and minutes.
- Maintain and update the internal HR Board/Calendar on a monthly basis with relevant HR content.
- Administer and distribute service anniversary rewards and other employee gifts.
- Provide administrative support to all HR Department team members.
- Perform other relevant duties as assigned.
- **Employee Engagement & Development Support**_
- Assist in the coordination of employee engagement surveys, including survey logistics and communication.
- Support Learning and Development initiatives by assisting with training logistics, attendance tracking, and materials distribution.
- **Audit and Compliance Support**_
- Assist the HR Manager in preparing documentation and responding to internal or external audit and compliance reviews.
- Maintain organized and accurate records of HR policies, procedures, and employee documentation for audit readiness.
- Track the implementation status of compliance-related action items and support timely follow-up.
- **Office Expense Tracking**_
- Manage and monitor office expense budget assigned to the HR department.
- Maintain accurate logs of expenses and reconcile with approved budget balances.
- Perform other relevant duties as assigned._

**Skills**
- Diploma or degree in Human Resources, Business Administration, or related field.
- 1-2 years of administrative or HR experience, preferably in an HRIS-driven environment.
- Strong organizational and documentation skills with high attention to detail.
- Proficiency with MS Office (Excel, Word); experience with Dayforce (Ceridian) is an asset.
- Ability to manage sensitive and confidential information with professionalism and discretion.
- Strong interpersonal and written communication skills.
- Bilingual in English and Korean preferred.

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$55,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Extended health care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Administrative or HRIS: 1 year (preferred)

**Language**:

- Korean (preferred)

Work Location: In person

Application deadline: 2025-06-20