HR Administrator

**JOB OPPORTUNITY - HR Administrator - Full-Time Permanent Position**

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As an integral member of the Human Resources team, the Human Resources Administrator provides support to the Human Resources department on a variety of HR functions in a multi-site environment.

The HR Administrator is the first point of contact for employees on all HR related inquiries. This position also provides administrative support for health and safety initiatives designed for the organization.

**ACCOUNTABILITY**

Reports directly to the Sr. Director HR & Administration or their designate.

**CORPORATE RESPONSIBILTIES**
- Fosters positive and constructive interpersonal relationships with the Board of Directors, staff, volunteers, and clients, visitors, outside agencies, government officials and related professional associations.
- Maintains and adheres to all relevant legislation.
- Maintains and adheres to organizational policies and procedures.
- Abides by all Occupational Health and Safety Policies.
- Demonstrates management practices, which are consistent with the mission, vision and philosophy of Youthdale Treatment Centres.

**JOB RESPONSIBILTIES**

**Human Resources**
- Supports all aspects of recruitment process including posting job advertisement, pre-screening resumes, scheduling and participating in interviews, and completing reference checks.
- Supports the HR team to develop, build, and implement a social media strategy targeting related positions in effort to recruit proactively for Youthdale.
- Assists with the HR orientation and on-boarding for new employees.
- Supports the HR Generalist in developing tools and resources to support the leadership team in driving employee engagement across the organization.
- Tracks, documents, and ensures all applicable paperwork is completed for organizational changes (i.e. position transfers/promotions, etc.).
- Tracks automatic wage adjustments for all employees and ensure that they are processed by payroll accurately and in a timely manner.
- Prepares and/or processes HR documents - employment agreements, new hires documents including police checks, resignations and termination paperwork, employment letters, etc.
- Ensures new employees are enrolled in the organizations benefit program and maintain employee benefit files/information for the HR department.
- Organizes and maintains personnel files (paper and electronic).
- Enters and maintains employee data in the HRIS, ensuring data integrity and consistency.
- Assists with creating regular reports and presentations on HR metrics for review.
- Responds to staff inquiries about HR and collective agreement concerns.
- Updates and maintains HR policies as required.
- Supports workplace investigations as required.
- Assists in preparing for the timely processing of employee grievances and contract negotiations.
- Processes and files Labour Relations correspondence.
- Coordinates and maintains the collective agreement archive.
- Records, tracks and assists with external legal requests for personnel file information in collaboration with departmental management, as assigned
- Assists in preparing for meetings, taking and transcribing minutes and distribution of the same, as assigned.
- Distributes and maintains confidential and highly sensitive material to appropriate team members and personnel files.
- Supports the HR department as required.
- Other duties as assigned.

**Training & Development**
- Develops and maintains employee training records
- Maintains HR compliance training requirements
- Maintains organizational training information
- Provides administrative support to the organization’s professional development programs

**Health & Safety**
- Enhances and promotes a strong health, safety and wellness culture across programs and locations
- Assists in the updating of Health and Safety Policy and Procedures
- Assists the Senior Director in the H&S orientation of new employees and monitor compliance
- Participates in all site-specific injury investigations, reporting and all follow-up as required
- Updates Health and Safety communication boards
- Inputs monthly H&S stats on spreadsheet to feed onto dashboard
- Conducts and supports departments with safety talks
- Provides WSIB information to staff as required
- Ensures the timely reporting for workplace injuries to the WSIB
- Assist sin tracking and maintaining inventory of health and safety equipment and supplies
- Facilitates the Return-to-Work program

**QUALIFICATIONS**

**Education and Training**
- Post-secondary degree/diploma in Human Resources Management or Labour Relations
- CHRP designation an asset

**Experience**
- Minimum 3 years’ progressively responsible administrative experience in Human Resources or Labour Relations within a unionized environment
- Experience working in the non-profit sector
- Familiarity and understanding of collective agreements
- Experience using HR information systems to access, input and compile data (Ultimate Software’s UltiP