HR Administrator

**HR Administrator** **About Us** MCIS Language Solutions is a not-for-profit that has evolved into a social enterprise and has been relentlessly pursuing its goal to remove language barriers for over 30 years. With over 60 full time staff and engaging a roster of over 6,000 language professionals, MCIS provides a full suite of language solutions: from language interpretation, translation and transcription to localization, training, and training development for government, legal, police services and healthcare organizations in more than 300 languages. VISION | To connect people globally through languages. MISSION | To advocate for language rights and equitable access to critical information and services through language solutions and human connections. VALUES | Making a Difference, Compassion and Collaboration, Integrity and Innovation, Social Justice. **Social Purpose** Every year MCIS invests some of its net income into initiatives that support free services for vulnerable populations, training subsidies for aspiring interpreters and translators, and language advocacy initiatives such as the Our Language Rights Canada Conference on Canadian Language Advocacy Day. Our Social Purpose Statement is that we exist to uphold the human right to be informed, heard, and understood. Language rights protect the rights of individuals and groups to choose which language(s) they use in private as well as in public interactions, such as legal, health, educational or political access to information and services. Learn more here: MCIS Social Purpose Journey **DUTIES AND RESPONSIBILITIES** Reporting directly to the Director of HR, the Human Resources (HR) Administrator will be responsible for supporting the Director of HR and the HRBPs with executing on all HR transactions and administration, including recruitment, record keeping, attendance management, payroll and benefits administration, staff training, etc. In addition to the human resources activities, this role is responsible for providing overall office management services for MCIS. The HR Administrator provides the support required to ensure a smooth day-to-day operation. The **HR Administrator** role is comprised of two (2) main activities as follows: **Human Resources** - Recruitment and Selection - Manage and maintain good relationships with employment agencies, colleges, and universities. - Track, input, and audit recruitment data/status into the internal system. - Onboarding and Offboarding - Coordinate the onboarding process such as new employee orientations, to encourage positive attitudes to company objectives and facilitate employee adjustment to the new duties, as well as completing the required administrative documents. - Coordinate the equipment set-up, on-site pick-up, and on-site return for new and departing employees. - Coordinate with managers, IT, and Finance departments to ensure a smooth transition for both departing employees and the organization, as well as mitigate the risks of those transitions. - HR Policies and Procedures - Assist in the creation and review of organization policies and practices as instructed by the HR team. - Identify gaps and update HR policies and procedures to comply with different standards. - Assist in the implementation of human resources policies, procedures, and practices - Research and provide updates on policies, procedures, laws, standards, and regulations, as needed. - Participate in the Joint Health & Safety Committee (JHSC) as part of MCIS compliance with health and safety regulations. - Record Keeping - Update all HR records monthly or as needed to promptly reflect organizational and employee changes including, but not limited to, the HRIS, organizational charts, headcounts, and staff directory. - Payroll and Benefit Support - Maintain and update records of employee attendance, leave, and overtime to calculate pay and benefit entitlements, using manual or computerized systems. - Provide payroll-related information to the Finance Department in a timely and accurate manner. - Enroll/terminate the group benefits for new hires or departing employees. - Prepare entitlement summaries every quarter. - Staff Training - Plan, coordinate, and administer all aspects of training programs for all the departments as required. - Assess training needs, and schedule and coordinate training courses with internal and external training providers as requested. - Maintain records of attendees and all documentation related to the training. - HR Reporting - Prepare basic reports and attrition rates reports as needed. - Staff Engagement and Communications - Actively support and promote employee engagement initiatives. - Support in scheduling and hosting town halls and preparing all necessary materials. - Draft and send communications to staff. - Interact with all levels of employees in a positive manner. - Provide support in other HR Projects and initiatives as needed. **Administration** - Provide day-to-day administ