Financial Administrator

Financial Administrator - (In Office) (Full-Time)

Calgary, AB - Full-time Salary

Salary guide

• $41,600 per year to start.

About the company

House of Rosie is a Local Property Management company and Real Estate brokerage in Calgary. We need talented, passionate professionals who are dedicated to doing what's right for our clients.

At House of Rosie, we embrace your strengths, your ambitions and your creativity, so you are empowered to be the best you can be at work. We are a family based business and our team members are truly valued for who they are and what they contribute.

To learn more about House of Rosie, please visit:

Job Description

Job Overview:

We are seeking a detail-oriented and proactive Financial Administrator with experience in accounts receivable, accounts payable, invoicing, bookeeping, and financial reporting. The ideal candidate will be responsible for maintaining accurate financial records, processing transactions, and providing regular financial analysis to support business decision-making.

Key Responsibilities:

• Bookkeeping:
• Maintain accurate general ledger entries and balance accounts.
• Reconcile bank and credit card statements on a monthly basis.
• Record and categorize financial transactions.
• Trust account reconciliation.
• Accounts Receivable:
• Generate and send invoices to customers in a timely manner.
• Track and follow up on overdue accounts, ensuring payments are received promptly.
• Maintain customer records, including credit terms and payment history.
• Prepare aging reports and provide regular updates to management.
• Accounts Payable:
• Process incoming supplier invoices and ensure timely payment.
• Verify invoices for accuracy and adherence to company policies.
• Track and manage accounts payable aging to avoid late fees or penalties.
• Prepare payment runs and handle vendor inquiries.
• Invoicing:
• Ensure accurate and consistent invoicing for services.
• Review contracts and agreements to ensure proper billing terms are met.
• Coordinate with other departments to ensure proper billing information is captured.
• Reporting:
• Prepare monthly, quarterly, and annual financial reports, including balance sheets, income statements, and cash flow statements.
• Provide variance analysis and highlight key financial trends or issues.
• Assist with the preparation of budgets and forecasts.
• Analytics:
• Analyze financial data to identify trends, inefficiencies, and opportunities for cost savings.
• Provide actionable insights to management based on financial performance.
• Support financial audits by providing necessary documentation and reports.
• Other Office Admin work as required

Skills & Qualifications:

• Proven experience in bookkeeping, accounts receivable, and accounts payable.
• Strong knowledge of accounting software (e.g., Xero preferred).
• Proficient in Microsoft Excel (pivot tables, VLOOKUP, and financial modeling).
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team.
• Effective communication skills for working with vendors, customers, and internal teams.

Education & Experience:

• Certificate, Diploma, or Degree in Accounting, Finance, Bookkeeping or related field preferred.
• 2+ years of experience in bookkeeping or accounting.

Hours of Work: M-F, 9-5

Probationary Period: 3 months

Requirements: Phone, Portable Computer, Printer (at home). Criminal Record Check.

How you'll succeed:

• Client engagement - Focus on the client experience and connect on a personal level to make every interaction meaningful.
• Collaborate with the House of Rosie team on any relevant business.
• Community involvement - Grow the network and create lasting connections with other internal team members and external business partners who will refer potential clients and opportunities back to House of Rosie.

Who you are

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it's the right thing to do.
• You're goal oriented. You're motivated by accomplishing your goals and delivering your best to make a difference.
• You act like an owner. You thrive when you're empowered to take the lead, go above and beyond, and deliver results.
• You're passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partners. You build trust through respect and authenticity.
• Values matter to you. You bring your real self to work and you live our values - Family first/ then Work, Integrity, Owner's mindset, Giving is important, Get it done and get it done Right, Profitability, and having a Growth mindset.

What House of Rosie offers

At House of Rosie your goals are a priority. We start with your strengths and ambitions and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in a meaningful, personalized way. The ideal candidate is seeking a full-time career and growth opportunities.
• Our software technology will make it simple to bring together great minds to create innovative service that make a difference for our clients.
• We cultivate a culture where you can express your ambition and your thoughts in a weekly meeting with all team members.
• We are a family based business and it will be important that you want to be a part of our family. There will also be team events scheduled for everyone to get together in person.
• There may be opportunities for advancement and continued education based on company needs, personal ambitions and interest.

What you need to know

• House of Rosie is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities.
• You need to be legally eligible to work at the location(s) specified above and must have a valid work permit.

Skills

Financial Acumen, Bookkeeping, Accounts Receivable, Accounts Payable, Due Diligence, Excellent Client Service, Organizational Efficiency, Professional Networking, Relationship Building, Time Management, Written and Verbal Communications, Computer Skills

Education and Proficiency required:

Proficient in web applications such as Microsoft or Google

Interest in pursuing the necessary education when required.

Job requirements:

Must have own phone

Must have own computer and internet connection

Expected hours: 40 hours per week

Benefits:

• Company events
• Flexible schedule
• Tuition reimbursement

Schedule:

• Day shift
• Monday to Friday

Job Types: Full-time, Permanent

Pay: From $41,600.00 per year

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• Tuition reimbursement
• Vision care

Work Location: In person