Accounts Payable Administrator
2 weeks ago
Job Details
Description
Accounts Payable Administrator - Temporary Position
Pacific Western Transportation (PWT) is looking for an energetic individual to fill a temporary Accounts Payable Administrator role within our Accounting Department.
Nature and Scope
The Accounts Payable Administrator will report to the Accounts Payable Manager (Director of Financial Operations in the interim) and is responsible for providing financial, administrative, and clerical services. This includes processing and monitoring invoices and expenditures and managing vendor accounts. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date and that vendors are paid within established time limits. The Accounts Payable Administrator will assist with other accounting tasks as assigned.
Principal Duties And Responsibilities
- Resolve invoice exceptions
- Set up/update new vendors
- Manage EFT vendor set-ups/updates
- Initiate payment runs
- Assist with month-end accruals
- Reconcile monthly vendor statements
- Respond to AP inquiries
- Prepare credit applications
- Receive and verify invoices and requisitions for goods and services
- Verify that transactions comply with financial policies and procedures
- Enter data and code invoices for payment
- Perform other related duties as required
Knowledge & Skills Required
- Minimum of 3-5 years of Accounts Payable experience
- Oracle and Advanced Excel experience an asset
- Ability to work collaboratively as a team player while also taking ownership of assigned responsibilities
- Experience working with direct commodity suppliers or in a multi-location company is an asset
- Analytical and problem-solving skills
- Attention to detail and high level of accuracy
- Very effective organizational skills
- Stress management skills
- Time management skills
- Effective verbal, written and listening communications skills
Working Conditions
- This role operates in a high-volume, fast-paced office environment with strict deadlines for payment cycles and reporting
- Occasional overtime may be required during month-end, year-end, or audit periods
- The position requires a high level of focus and accuracy to manage large volumes of financial data and vendor interactions
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