Administration Assistant III

Status: Casual (Full-time hours for the month of December 2025 & January 2026)

Location: Head Office, Vancouver

Schedule: Monday to Friday - 8:30am to 4:30pm

Hourly Wage:

Typical Duties:

Performs word processing duties such as inputting client information (BC Housing-HIFIS Database), updating manuals, and preparing program calendars/charts.

Provides complete secretarial and administrative support by composing and/or preparing correspondence, maintaining record keeping/filing systems, screening and prioritizing incoming materials, arranging meetings and assists the Manager with enquiries requiring a good knowledge of department procedures and practices.

Performs a variety of advanced word processing functions including typing correspondence, minutes, reports, spreadsheets, tables and graphs (monthly stats) and circulates related information as required.

Prepares presentation materials (if needed). Inputs and maintains databases, client information systems and makes basic updates to the intranet and website as required. Processes and monitors departmental office supply, printing and stationary expenditures and maintains inventory control. Performs other related duties as assigned.

May be required to perform backup reception duties including answering telephone, relaying messages to staff, receiving visitors and responding to general enquiries, opening and distributing mail and arranging courier services. PRequirments:

Required Qualifications

• Recent, related experience of two years
• 2-3 professional references
• Ability to provide/obtain the following upon hire
• Certificates in WHIMIS
• Ministry of Justice Criminal Record Clearance

About Coast

Coast Mental Health (Coast) is one of the largest mental health non-profit societies in Canada and operates a large array of innovative housing and community-based rehabilitation services for people with a mental illness living in and around Vancouver. Coast operates in the Lower Mainland of British Columbia providing approximately 1000 people with supportive housing and 4000 clients living in the community with a wide variety of programs and services.

Coast fosters a client-driven, recovery-oriented environment that promotes restoring health, personal growth and a return to society for individuals with a mental illness through advocacy and providing direct programs and services. Coast is deeply invested in cultural safety, reconciliation, and anti-racism. Our employees receive training on cultural humility, trauma-informed practice, and inclusive leadership. We strive to reflect the communities we serve and value lived experience alongside professional qualifications.

Why Coast

• We recognize safety as a top priority for the organization.
• We believe in our people and recognize hard work.
• We operate client-centered care under the principles of psychosocial rehabilitation.
• We offer a variety of work placement opportunities within the organization.
• We strive to be the best that we can be.
• We hold Exemplary Standing with Accreditation Canada.
• We have been recognized with numerous awards for our innovative programming.
• We care about our employees, and believe in living our values and culture throughout the organization

Some of the Benefits we Offer

• 100% employer-paid benefits for employees and their families.
• Vision Care, Dental Care, Prescription Drugs, Naturopath, Acupuncture, Chiropractic, Group Life, Massage therapy, Physiotherapy, and Unlimited Out-of-Province and Out-of-Country Emergencies.
• General sick-leave accruals.
• Long-term disability programs. Short-term disability programs available to exempt positions only.
• 5 days of paid leave for Indigenous Employees for Ceremonial, Cultural, and Spiritual events per year.
• 8 weeks of paid leave for gender affirming care for medical procedures for transgender and gender diverse employees, cumulative total.
• Employee and Family Assistance Program, which includes personal counselling, Life Coaching, Financial Coaching, Legal Referral and Advisory Services, and Health Coaching. In addition, Coast provides a cognitive behavioural therapy program (CBT abilities program) and Headversity for managing a variety of life issues and includes self-paced therapeutic support.
• Municipal Pension Plan with guaranteed lifetime monthly pension when you retire. More information can be found at:

***For any unionized positions, current/internal Coast employees must apply within seven (7) days of the posting date with their internal UKG account (using their Coast email address), in order to be considered as an internal applicant. Current/internal Coast employees who apply to a unionized position using an external account (or email), or after the seven (7) day deadline will be considered an external candidate. In this case, seniority will not be considered.***

Coast Mental Health is committed to creating a culture of diversity and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, gender, ethnicity, sexual orientation, religion or disability