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Full Time, Temporary Administrative Assistant
2 weeks ago
Employment Status
Full Time Temporary until incumbent returns
We provide housing and a range of support services to adults with low or no income who have few, if any, housing or support options. Because the people we serve have challenges meeting basic needs and goals, we place minimal barriers between them and our services. For more information about Lookout, please visit
Location
544 Columbia Street, New Westminster, B.C., V3L 1B1
3 minute walk from Columbia Skytrain Station
Salary
$21.50 per hour
Position Summary
Reporting to the Manager of Administration, the Administrative Assistant – reception focus, provides first point of contact to the general public and offers senior level administrative support to Directors and Managers. This position screens and prioritizes incoming calls and requests, manages appointments, organizes and monitors complaint mechanisms and incidents, arranges meetings and composes correspondence and assists in maintaining file and office systems as well as a clean and efficient work space. The schedule for this position is Monday through Friday with a 40 hour work week. This position is exempt from the Union.
Qualification & Requirement
Post-secondary education equivalent to two years of study
Two (2) years of recent related experience
One (1) year of experience working in a non-profit environment or an equivalent combination of education, training and experience
Demonstrated ability to type 60 w.p.m.
Valid OFA 1 First Aid Training Certificate is an asset
Must pass a satisfactory Criminal Record Check
Job Duties
- Demonstrated communication skills both verbal and written
- Ability to manage high workload with multiple priorities
- Ability to work during significant level of interruptions
- Excellent planning and organizational skills
- Proven ability to write correspondence on a variety of topics
- Demonstrated ability to research and analyze; investigate and resolve issues and recommend solutions
- Statistical and purchasing knowledge is beneficial
- Demonstrated ability to operate related equipment including advanced proficiency with personal computers including database management, spreadsheet development and Microsoft programs
- Employees are expected to remain alert and attentive during working hours. Sleeping during shifts is not permitted
- Responsible for complying with and contributing to all aspects of health and safety program
Closing Date
Applications will be accepted until December 2, 2025 at 5:00 pm
TO APPLY: Submit a cover letter and resume to:
**Employees of Lookout Housing and Health Society must apply online via the Internal Career Portal on SAP. **
Lookout Housing and Health Society is committed to empowering people from different races, gender, age, religion, identities and unique experiences. We welcome everyone from diverse backgrounds and encourage them to apply in order to foster an inclusive environment.
Internal applicants must apply through "Career Opportunities" on SAP External applicants will be reviewed after Internal.
ALL QUALIFIED APPLICANTS WELCOME TO APPLY. THOSE SHORT-LISTED WILL BE CONTACTED.
Job Type: Full-time
Pay: $21.50 per hour
Work Location: In person
