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Executive Assistant

2 weeks ago

Vaughan, Ontario, Canada Valard Group of Companies Full time

Our Distribution group is currently looking to add an Executive Assistant to the team, based in our Vaughan, ON office.

Reporting to the Vice President, Distribution, this position will support the Vice President and Director for the Eastern Distribution group. This will be a very dynamic role where the everyday tasks and requirements are constantly evolving to make sure all our leaders and staff feel supported.

Duties and Responsibilities
  • Perform clerical and administrative tasks, such as copying, faxing, mailing, filing, drafting letters, creating organizational charts, spreadsheets, reports, and other documents
  • Assist Distribution Executives with their agenda / calendar to prioritize meetings and solve any scheduling conflict and take notes / meeting minutes as needed.
  • Request and organize client meetings, including meeting room bookings, virtual conferencing needs, catering, etc.
  • Arrange travel accommodations for executives such as booking flights, hotels, car rentals, meeting rooms, etc.
  • After-hours support may be needed when the executives are traveling as itinerary changes may be required
  • Submit company credit card reconciliations, expense claims, and health claims for executives and obtain approvals for their direct reports
  • Create and maintain records client information, industry contacts, travel documents
  • Provide a bridge for smooth communication between executives and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff
Requirements
  • Post-Secondary education in a related field
  • 10 years experience in a Senior Administrative role
  • Proven experience supporting Executive level resources
  • Advanced computer skills in Microsoft Office products and Adobe Acrobat
  • Experienced with booking tools such as Concur and/or Etta
  • Excellent oral and written communication skills
Benefits

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing. 

About our Business

Valard Construction is Canada's premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere.  We are also part of Quanta Services, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability.  Accommodation for applicants with disabilities is available on request during the recruitment process. cted for an interview will be contacted.