HR Assistant

About the Organization:Is contributing to a mission driven organization important to you? Do you prefer to be a part of an organization that takes its mission as the basis for all decision making? The mission of Covenant Care/Living is to "continue the healing ministry of Jesus by serving with compassion, upholding the sacredness of life in all stages, and caring for the whole person – body, mind and soul."  This position will: Model the organizations mission, vision, and values, consistently representing Covenant professionally and positively Collaborate effectively as a professional member, supporting the achievement of Covenant's Mission, Vision, and Values In fulfillment of this mission, Covenant actively participates in advancing the Covenant Strategic Plan that aspires to:Serve – we will strengthen our mission and live our values to meet the needs of those we serve through excellence in care, an engaged team, and wise use of our resources;Transform and Grow – We will transform the health system and grow through integration, innovation, and shared learnings to respond to the strengths and needs of our communities, especially those most vulnerable; And Contribute – we will leverage our legacy to maximize the strategic contribution of Catholic health care.Covenant Care/Living is a non-profit partner in Alberta's integrated health system serving seniors of all faiths and backgrounds. We are committed to innovative approaches to support seniors in a caring community where they can thrive. Position Summary:The Temporary, Casual HR Assistant will play a critical role in advancing our mission by assisting in vital HR functions and service delivery. 1. Maintaining the employee databaseData entry (employee tombstone information, rate of pay, etc.)Initiating new hires, transfers, and terminations in the HRIS/payroll systemEnsuring the confidentiality of all materials;Performing file audits as required; and notifying Managers/Supervisors when it comes to the attention of the HR Assistant that documentation is required e.g.: a missing Criminal Records Check2. Employment LettersVerifying accuracy of information and drafting various employment letters3. RecruitmentSet up job postings internally, manage company recruitment toolWork with managers to create job postingsSupport HR Business Partners with the recruiting processEmail applicants to managers for reviewOther duties as AssignedParticipates in various departmental meetings when required, promotes and represents Covenant Care/Living in a professional and positive manner. Formal Education:Post secondary education (certificate, diploma, degree) in a related field is an asset. HR Management diploma or certificate acceptable and/or combination of education and experienceCHRP/CHRL designation preferred. Experience:Experience in working in human resources and HRIS  Experience in recruitment and knowledge of onboarding  Experience in a unionized environment; healthcare or continuing care experience preferred Special Knowledge/Skills:Excellent verbal and communication skills required Excellent interpersonal skills; ability to work unsupervisedAbility to work with staff all levels High level of discretion, diplomacy, and tact in handling sensitive informationProficiency in Microsoft Office Suite and HRIS reporting toolsSkills:The HR Assistant - requires an in-depth knowledge of administrative policies, procedures and Collective Agreement knowledge pertaining to HR Operations (Human Resources) The HR Assistant – requires the ability to work independentlyIn-depth knowledge of HRIS system and the Microsoft Office SuiteExcellent communication and human relations skills Please Note:This is a casual, temporary position for approximately one (1) year. There is no guarantee of hours (daily or weekly). No benefits are offered to casual positions. All employees new to Covenant Care/Living must provide a criminal record check not older than 90 days ahead of your employment commencement date. Not having your CRC will delay your ability to commence employment. Covenant Care is committed to an inclusive work environment and encourages all qualified individuals to apply. We thank you in advance for applying with Covenant Care. Only those candidates selected for an interview will be contacted.